US Embassy Jobs – Shipment Assistant



Job Title:       Shipment Assistant
Organisation: United States
Embassy, US Mission in Uganda
Duty Station:  General Services Office, Kampala, Uganda
Salary Grade: FSN-8 (Ugshs 54,207,719
to 78,964,473 P.a. inclusive of allowances).
About US Embassy:
Welcome to the
United States Embassy in Kampala, Uganda. 
The United States has enjoyed diplomatic relations with Uganda for over
30 years.  Ambassador Scott H. DeLisi
currently heads the U.S Mission to Uganda. 
The Mission is composed of several offices and organizations all working
under the auspices of the Embassy and at the direction of the Ambassador.
Among the
offices operating under the U.S Mission to Uganda are:
·        
United States Agency for International Development
(USAID)
·        
Centers for Disease Control (CDC)
·        
Peace Corps (PC)
Job Summary:  The US Embassy Shipment Assistant expedites
the customs clearances and other host Government approvals and arrange for
commercial shipping services for all incoming and outgoing shipments of
supplies, household effects, vehicles, coordinate the movements of the rest of
the shipping office, maintain real time tracking of shipments and provide
customer support.,etc.
Key Duties and Responsibilities:  
·        
Handles all customs documents for the import and
export for the Embassy of all official supplies, equipment and vehicles and all
employee household effects and consumables. Maintains files of all customs and
shipping documents and a chronological Excel tracking sheet of all incoming and
outgoing shipments.
·        
Regularly reviews all carrier bills and coordinate
payment with the Budget and Fiscal Office.
·        
Verify the incoming shipments at the airport and
arrange to transport them to Kampala, hiring transport and workers as required.
·        
Work in liaison with the contract agent for the
entry of any shipments across the Kenya border and travel to the border to
expedite such shipments when problems arise.
·        
Coordinate with our contract agent at Mombasa the
entry of any shipments by ocean freight and the transhipment to Kampala.
·        
Routinely notify the General Services Officer, in
writing, of any damaged or stolen shipments.
·        
Coordinate the supervision of the packing of
personal effect for outgoing employees, arrange transport to the airport,
consign to the destination, and prepares the notification for the vehicles of
outgoing employees and prepare the notification telegrams.
·        
The incumbent will also prepare and process
diplomatic notes for all clearances and exemptions from duty and sales tax.
·        
Supervise and coordinate the efficient activity the
Customs and Shipping office LE Staff.
·        
Send timely feedback and follow up with contracted
shipping agents as well as customers
Qualifications, Skills and Experience:
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·        
The ideal candidate for the US Embassy Shipment
Assistant must have completed College school
·        
At least three years of experience in shipping and
transportation at least one of which should have involved importing and
exporting, preferably in connection with the USG shipments.
·        
The incumbent should have detailed working knowledge
of US Government shipping regulations, including agency regulations is desired.
Knowledge of transportation and shipping, local customs practices and legal
requirement is required.
·        
Proven ability to deal effectively with officials at
all levels in getting things done and ability to make fast decisions on the
spot is required.
·        
Language Proficiency: List both English
and host country language(s) by level and specialization. Level III English is
required
How to Apply:
All those
interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
·        
Universal Application for Employment as a Locally
Employed Staff or Family Member (DS-174) Download it Here.
·        
A current resume or curriculum vitae.
·        
Candidates who claim US Veterans preference must
provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans
preference must submit documentation confirming eligibility for a conditional
preference in hiring with their application.
·        
Any other documentation (e.g. essays,
transcripts/certificates, awards) that addresses the qualification requirements
of the position as listed above.
Submit
Application To:
Human Resources
Office
By email at
KampalaHR@state.gov
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
Please clearly
indicate the position applied for in the subject area of the email submission.
Please use
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and
please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 24th August 2015
The US Mission
in Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State
also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.

For More
Ugandan Jobs, Please Visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

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