Non-profit Careers – Finance Manager at Benedictine Eye Hospital

Job Title:    Finance Manager
Organisation: Benedictine
Eye Hospital
Duty Station: Uganda
About US:
Benedictine Eye Hospital (BEH)
is a Private Not-For-Profit service of the Benedictine Monastery of Tororo,
Uganda.The mission of Benedictine Eye Hospital is to improve the social
economic status of the society through prevention of visual impairments and the
treatment, rehabilitation and empowerment of persons with disability (with
special focus on children).
Job Summary: The Finance
Manager will primarily be responsible for all financial and accounting
functions of the Hospital in compliance with the legal and legislative
requirements, general accounting standards and external donor requirements. The
incumbent will be expected to play a key role in strategic direction and the
development of policies, procedures and projects relating to financial and
administrative matters, and is responsible for the day to day management of the
finance staff.
Key Duties and Responsibilities: 
  • Regularly
    review and develop up to date Finance policies and procedures and oversee
    implementation of and compliance with all such policies;
  • Actively
    monitor the implementation of internal controls across the organization to
    manage risks and ensure compliance with internal policies and general
    accounting standards;
  • Support
    the Hospital director in preparing Hospital Annual Budget and budget applications
    for the board approval and ensure adequate budget financing plan is in
    place;
  • Manage
    all Cash Receipts and Payments; organize and coordinate all cash and
    cheque deposits to the bank and ensure that Journals are written up daily
    and balanced;
  • Ensure
    that Daily and Monthly Reconciliations are done for Cash at Hand, at Bank,
    Debtors, Creditors, and other subsidiary accounts as well as periodic cash
    flow projections;
  • In
    charge of preparing the timely financial reports as required by different
    donors, Senior Management Team and Executive Board in the formats required
    by the Hospital Standards (Financial Manual)
  • Maintain
    proper and updated record of hospital assets (fixed and movable) and
    prepare a detailed and comprehensive Annual Financial Report, inclusive of
    monetary value of stocks and fixed assets that facilitates external audit.
  • Provide
    timely and appropriate financial advice to the Hospital Director and
    Senior Management Team to ensure that expenditures are in line with the
    budget and recommend improvements in financial system;
  • Approve
    processing of in-house loan and advances payments to staff and ensure
    capture of disbursed advances and loans into the payroll system;
  • Administering
    the Hospital Staff Welfare system in the payroll system based on updates
    from the Welfare Committee.
  • Work
    closely with the bank to rectify key issues and effecting payments through
    the bank;
  • Ensure
    punctual, accurate and updated payroll system as well as participate in
    review of salaries;
  • Ensure
    that general fiscal regulations are adhered to and that statutory payments
    are effected within the set time limits.
  • Make
    follow-up on Debtors, invoice all partner organizations and ensure that
    all Creditors bills are settled promptly;
  • Actively
    facilitate the work of the Internal and External Auditors by providing all
    the relevant required information as and when needed including periodical
    stock taking;
  • Maintain
    and develop financial controls, accounting systems and tools to address
    variances (shortages and excesses) to ensure update of services billed as
    well as generate service costs and review price lists (costing);
  • Participate
    in the procurement team, to provide advice and ensure best practices in
    financial management and other concerns are well managed;
  • Supervise,
    mentor and train all accounts staff as well as carrying out staff
    appraisals;
  • Sign
    supporting documents for the departmental purchases to confirm that they
    have been reviewed;
  • Perform
    any other duties as assigned by the Immediate Supervisor
Key Result Areas:
  • Hospital
    Annual Budget and budget applications provided;
  • Daily
    Cash Receipts and Payments Journals written and balanced at the end of
    each month;
  • Cash
    at Hand, at Bank, Debtors, Creditors, and other subsidiary accounts
    regularly reconciled;
  • Timely
    Financial reports provided to the Hospital Director, Senior Management
    Team, and the Board as may be requested;
  • Provide
    monthly management accounts, and Timely and appropriate financial advice
    provided to the Hospital Director & Senior Management Team and Donors;
  • Appropriate
    costing and price lists for services generated, implemented and updated in
    the patients’ database;
  • An
    accurate and updated punctual payroll maintained in line with the set
    guidelines;
  • Internal
    and External Audits including periodical stock taking facilitated with
    required information as and when needed. Follow up on the implementation
    of recommendations;
  • Consistent
    controls ensured; variances established, reported and action taken.
Qualifications, Skills and Experience: 
  • The
    applicant must hold a Bachelor’s degree in Finance, Commerce or Business
    Administration (Accounting option) or its equivalent. Possession of a
    Master’s degree in accountancy science is an added advantage ;
  • Full
    accounting professional certification from a recognized awarding institution
    such as ACCA, CIMA, CFA, CPA (U), CPA (K) or equivalent is preferred.
  • A
    minimum of ten years’ experience in finance and accounting of a hospital
    or a reputable organization, Three years in a senior management role in a
    health care facility would be mandatory;
  • Prior
    NGO experience is preferred specifically on grants and projects
    management;
  • Excellent
    Computer literacy with a sound knowledge of Microsoft office applications
    such as Word, excel & power point;
  • Excellent
    knowledge of cost accounting;
  • Working
    knowledge and prior experience in the management and oversight of complex
    budgets and donor grants;
  • Effective
    communication and interpersonal skills;
  • Ability
    to lead strategic and operational people initiatives and processes;
  • Excellent
    time management and organizational ability
  • Professional
    work approach and attitude;
  • A
    high level of integrity, superior judgment and ethical standards;
  • Proven
    ability to work autonomously and in a team based environment;
  • Ability
    to manage high volume workloads with attention to detail.
How to Apply: 
All suitably qualified and
interested candidates should e-mail an updated CV and cover letter explaining
suitability for the post including three professional referees with the
position you are applying for in the subject line to: application@ppg.co.ug.
NB: The
attachments should not exceed 2 MB will not be considered.
Deadline: 14th August, 2015 by 5PM

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