Finance and Administration Officer Career Opportunity – Quantum Foods



Organization: Quantum Foods
Uganda
Duty Station: Masindi, Kampala,
Uganda
About US:
Quantum Foods
Uganda (formerly known as Bokomo Uganda), a subsidiary of Quantum Food Group
Ltd, a South African listed company, is a poultry breeder that has been
operating in Uganda since 1999. The company produces day-old chicks (layers and
broilers) and poultry feeds of the highest quality.
Job Summary:  The Finance and Administration Officer will primarily
focus on meeting the needs of clients (both external customers and suppliers as
well as internal employees and unit managers). The incumbent will be in charge
of entering financial and operational information, manage employee
administration and all financial procedures and systems.
Key Duties and Responsibilities: 
1.
Offer timely support to the Manager: Finance and Administration (Kampala) to
ensure that all records are posted on the accounting system, up to date and
properly maintained.
·        
The incumbent will handle all supplier payments.
·        
The incumbent will be staked with ordering feed mill
raw materials and other requirements for units.
·        
In charge of reconciling suppliers’ statements and
ensuring that all suppliers’ accounts are settled within their terms.
·        
Ensuring that all customers are invoiced and their
accounts settled within Quantum Foods’s terms
·        
In charge of preparing and maintaining staff
documentation and pay roll.
2.
Providing administrative support to the Manager:
Operations & Sales (Masindi), ensuring
that all records relating to flocks and production are maintained in an
effective, up to date and accurate manner.
·        
In charge of preparing and submitting weekly and
monthly stock reports.
·        
Keeping flock records up to date.
·        
Responsible for compiling weekly dash board reports
for South Africa.
·        
Typing correspondence, reports and other documents
·        
The incumbent will maintain confidential records and
files
·        
Opening and distributing mail, where necessary
·        
Taking minutes of meetings as well as distributing
minutes
·        
Coordinating repairs to office e.g. equipment
·        
Provide administration / finance support to other unit
mangers when required.
·        
Perform any other duties as may be assigned by his/her
supervisor.
Qualifications, Skills and
Experience: 
·        
The applicant should preferably hold a degree in
Finance or Administration with a high level of technical knowledge and
competency.
·        
Three years’ experience in related job roles will be
an added advantage.
·        
Excellent communication skills
·        
Good customer service and writing skills.
·        
Able to communicate complex technical issues, with
good presentation skills.
·        
Excellent organizational and problem-solving skills.
·        
Highly self-motivated and adaptable and able to work
with minimal supervision.
·        
Excellent interpersonal skills.
·        
Keen attention to detail and high levels of
accuracy, but also compassion and patience.
How to Apply: 
All suitably
qualified and interested candidates should send their E-mail applications
(including supporting documentation) addressed to: Ellen Odendaal, Managing
Director, Quantum Foods Uganda
E-mail to: ellen.odendaal@quantumfoods.co.za
Deadline: 
7th August 2015
NB: Quantum Foods Uganda will only communicate with
those successful candidates, i.e. if applicants have not heard from the company
within three weeks of e-mailing their application, they may assume that their
application was unsuccessful.

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