World Bank CEDP Careers – Project Support Officer at Uganda Registration Services Bureau (URSB)

Organisation: Uganda Registration Services Bureau
(URSB)
Project
Name:
Competitive and
Enterprise Development Project (CEDP)
Funding
Source:
World Bank
Duty
Station:
  Kampala, Uganda
Reports
to:
Project Coordinator,
Competitive Enterprise Development Project (CEDP)
About
US:
The Uganda Registration Services Bureau
(URSB) is established as a Statutory Body under the Uganda Registration
Services Bureau Act Cap. 210, Laws of Uganda 2000 Edition. The Bureau is a key
player in commercial and civil registrations that facilitate private sector
development and vital statistics for national planning.
About
CEDP:
The Government of Uganda has received
credit from the World Bank towards implementation of the Competitive and
Enterprise Development Project (CEDP). The project development objective (PDO)
is to improve the competitiveness of enterprises in Uganda through supporting
reforms in priority productive and service sectors geared towards a better
investment climate with particular focus on MSMEs. The five-year project comprises
of four major components and will be implemented by seven agencies. However,
the overall coordination of the Project will lie with the Private Sector
Foundation Uganda (PSFU) through a Project Coordination Unit (PCU).
Job
Summary
: The Project
Support Officer provides technical assistance to the Project Management team,
to help them deliver on the project outcomes on time, within budget and to high
levels of quality.
Key
Duties and Responsibilities:
·        
Providing
administrative and project support and assistance to Project Management team
·        
Updating
plans and assisting with preparation of reports
·        
Supporting
the project management team in reporting and forecasting
·        
Responsible
for ensuring adequate facilitation of project meetings and other relevant
forums on request including invitations, facilities booking, agenda production,
minute
taking and
issuing.
·        
Maintains
project calendar.
·        
Arranges
project
related
travel and/or events.
·        
Generates
or distributes ad hoc reports using various business systems and databases.
·        
Generates
simple documents, such as letters, memos, spreadsheets and presentations.
·        
Support
the Project Team in the planning and execution of work schedules, project
reviews, and project/programme highlight reports.
·        
Responsible
for ensuring that all project documentation is stored logically and securely in
accordance with agreed document management processes.
·        
Render
support in the procurement of goods and services, including raising
requisitions, tracking purchase orders, processing receipts, budget monitoring
and maintenance of all associated records.
·        
Work
closely with all parties on issues that arise during the project life cycle.
Qualifications,
Skills and Experience:
·        
The
applicant should hold an Honors Degree in Public Administration, Political Science,
public relations, Social Sciences, Law or equivalent from a recognized
university. Possession of a Master’s Degree in Business Administration or
Planning and Management discipline is an added advantage.
·        
Three
or more years working experience gained with a reputable government/ public
institution or private or donor funded organization, with vast knowledge of
government policies and private sector.
·        
The
ideal candidate must have good evidence of working within a Project
environment, with a strong administrative background to support.
·        
Possess
the ability to prioritize tasks and manage time effectively to meet tight
deadlines
·        
Ability
to plan, organize and coordinate
·        
Excellent
word processing, spreadsheet, database and internet research skills. Strong
·        
Microsoft
Word, Excel, PowerPoint skills are required.
·        
Excellent
problem solving, negotiation and follow
up
skills
·        
Good
interpersonal skills

verbal and written communication
·        
Judgment,
discretion, initiative, ability to work independently
·        
Attention
to detail and active listening skills
·        
Solutionsoriented with ability to work in a high
intensity work environment
·        
Ability
to work well with all levels of internal management and staff, as well as
outside clients and vendors and to interact professionally with a diverse group
of clients and staff
·        
Ability
to think clearly and calmly when faced with issues or problems.
·        
Demonstrate
a proven ability to work to stringent deadlines and able to show
initiative/ideas to constantly improve services.
How
to Apply:
All suitably qualified and interested
candidates are invited to send their application letters indicating day time
telephone contacts, postal and email addresses, or both and three reputable
referees, with copies of certificates and testimonials to:
The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgian House
(Formerly AMAMU House)
P.O. Box 6848 Kampala. Uganda
NB: The complete applications should be
submitted to the Front Desk Officer at 5th floor and must be registered for.
Please clearly indicate the position applied for on the left hand top corner of
the envelope before submission.
Deadline: 3rd August, 2015
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