University Secretary Job Opportunity – Makerere University

Job Title:      University Secretary
Organization: Makerere
Duty Station: Kampala,
Reports to: Vice
About MUK:
Makerere University is the
oldest and premier University in Uganda which strives to becoming the leading
institution for academic excellence and innovations in Africa.
Job Summary: The
University Secretary will support the institution through the provision of
general administration of the University, including custody of the Seal and
Administration of its Assets.
Key Duties and Responsibilities: 
  • The
    incumbent will sever as the Secretary to the University Council
  • The
    incumbent will be the Accounting Officer of the University i.e. As per
    requirements of the Public Finance Management Act 201 5, the Accounting
    • Shall control and be personally accountable           to Parliament of the Republic of Uganda for the
      regularity and propriety of the expenditure of money applied by an
      expenditure vote, or any other provision and for all resources received,
      held or disposed of, by, or on account of the University
    • Ensure that adequate control is exercised over incurring of
    • Ensure that effective systems of internal control and internal audit
      are in place in respect of all transactions and resources under his, or
      her control
    • The Accounting Officer may, and shall, if so required by any
      regulations, instructions or directives issued under the Public Finance
      and Accountability Act, state in writing the extent to which the powers
      conferred and duties imposed on him or her, may be exercised or performed
      on his or her behalf by any Public Officer under his, or her control and
      shall give such directives as may be necessary to ensure the proper exercise
      or performance of those powers and duties
    • The University Secretary will be responsible for submission of
      quarterly reports to the Minister of Education, Sports, Science and
      Technology as required by law
  • The
    University Secretary shall assist the Deputy Vice-Chancellor (Finance and
    Administration) in the Finance and Administration functions of the
  • The
    incumbent will also make sure that all Committees of Council are
    adequately resourced and serviced
  • In
    charge of the production and maintenance of an Almanac for Council and
    Council committees
  • Responsible
    for sending out notices of Council meetings and timely production and
    follow up of Council minutes
  • Ensure
    timely, efficient and accurate communication of Council decisions to
  • Responsible
    for all legal matters of the University
  • Responsible
    for all procurement matters of the University
  • The
    incumbent will recommend to Council persons for appointment to the
    Contracts Committee and Sub-contracts Committees
  • Responsible
    for the maintenance and regular up-date of the University’s Asset
    Register, including all her lands
  • Responsible
    for Coordination of the Financial Reporting, Planning and Budget processes
    of the University
  • Perform
    any other related duties that may be assigned by the Vice Chancellor as
    and when deemed necessary
Qualifications, Skills and Experience: 
  • The
    ideal candidate for the University Secretary vacancy should be a Ugandan
    citizen holding an Honours Bachelor’s Degree and a Master’s Degree in
    Management or a Management, related field from a recognized Institution.
    Possession of Professional qualifications in any of the following shall be
    an added advantage: Accounting, Administrative Law, Procurement and/or
    Membership of the Institute of Chartered Secretaries and Administrators (ICSA)
  • A
    minimum of ten years’ experience, five (5) of which must be at Senior
    Managerial Level from a Reputable Organisation.
  • The
    applicant must be industrious and self-driven
  • Must
    be ready to work for long hours
  • Excellent
    track record of high integrity
  • Highly
    computer literate; and
  • Excellent
    communication skills
  • Age: Below 55 years
How to Apply: 
All suitably qualified
candidates for this managerial vacancy should send applications accompanied by
Curriculum Vitae, Certificates and Transcripts (3 copies each set), giving full
details of applicants’ academic qualifications, work experience, present salary
and names of three Referees plus their postal addresses. The applicants should
make sure that at least two Referees have forwarded references concerning their
applications. The applications should be delivered to the Directorate of Human
Resources, Employment Division Office, Room 406, Top Floor, Main Building,
Makerere University Main Campus, and addressed to:
The Secretary, Appointments
Makerere University,
P.O. Box 7062, Kampala. Uganda
Deadline: Wednesday 5th August, 2015 by 5.00 pm local
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