Records Management Jobs – Information Resource Centre Archives Officer at PostBank



Organisation: PostBank
Uganda Ltd
Duty
Station:
Kampala, Uganda
Reports
to:
Manager Information
Resource Center
About
US:
PostBank Uganda Ltd is a government owned
bank regulated by Bank of Uganda under the Financial Institutions Act, 2004.
The bank focuses on the mass market with operations spread across the country.
Key
Duties and Responsibilities: 
·        
Ensure
proper corporate Records Management by ensuring an organized, logical filling
system in order to support timely and sound decision making backed up by accurate
and authentic information.
·        
In
charge of identifying the most appropriate records management resources,
annually planning and budgeting for the information and records management
function, contribution to the overall budget and strategic plan, managing and
monitoring information management budget and resources.
·        
In
charge of standardizing information sources throughout the bank or and all its
branches.
·        
Enabling
appropriate access to information / records and preventing access by
unauthorized users.
·        
Responsible
for protecting the integrity of the bank’s information assets / records in
order to maximize frauds and eventual loss of funds by the bank due to
forgeries.
·        
Ensure
adherence and compliance with governing laws of the financial and regulatory
institutions in order to protect the bank, staff and its customers. Ensure that
the legal obligations are met for the creation and retention records and advise
staff in records creation accordingly.
·        
In
charge of formulating policies to guide proper records management.
·        
Draw
comprehensive cost effective annual branch supervision and monitoring program
for checking branch records management status, resource needs, regular training
of staff and space plans.
·        
Write
progress reports, monthly quarterly and annually including branch findings
reports and monitor subordinate staff response and fulfillment of requests
daily to ensure quality and timely service.
·        
Open
sort and distribute incoming requirements from departments and branches to
section staff.
·        
Read
and analyze incoming request from branches, sections and departments with
problems in relation to customer identity, determine their significance and
plan on the course of action.
·        
Render
support in research, research materials and provide findings when called upon
by management.
·        
The
incumbent will advocate for, develop and maintain up to date information/
records management technology.
·        
Devise
and ensure the implementation of annual retention and disposition of obsolete
records.
·        
Plan
for section training, supervising subordinates, appraisals for self and
subordinates as well as leave management.
·        
Perform
any other duties as assigned by the Manager Information Resource Center.
Qualifications,
Skills and Experience: 
·        
The
ideal candidate for the aforementioned PostBank career opportunity should
preferably hold a University degree in Information science and Librarianship or
related field from a recognized institution
·        
At
least three years or related work experience in the Archives management
·        
Proven
skills and team player.
·        
Excellent
organizational skills
·        
High
degree of integrity and ethical standards, confident and able to work
independently
·        
Working
knowledge of bank procedures as well as bank products and services is desirable
·        
Results
oriented and able to meet deadlines.
How
to Apply: 
All suitably qualified and interested candidates should send their
updated detailed CVs, cover letters, certified copies of certificates and
testimonials together with names, email addresses and daytime telephone
contacts of three referees and address to;
Head Human Resources,
Post Bank Uganda Ltd,
Plot 4/6 Nkrumah road,
P.O. Box 7189, Kampala. Uganda
Deadline:
Friday 24th July, 2015 by 5.00pm
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