Job Title: Procurement Officer
Organisation: Aikan HR
Consultants
Consultants
Duty Station: Kampala,
Uganda
Uganda
About US:
Aikan HR
Consultants is one of Uganda’s leading HR consulting companies and trusted
strategic HR advisory partner, aikan’s services include aikan Jobs™, aikan
Recruitment™, aikan Internship™, aikan Leasing™, aikan Payroll™ and aikan OD.™
Consultants is one of Uganda’s leading HR consulting companies and trusted
strategic HR advisory partner, aikan’s services include aikan Jobs™, aikan
Recruitment™, aikan Internship™, aikan Leasing™, aikan Payroll™ and aikan OD.™
Key Duties and Responsibilities:
·
The Procurement Officer will be in charge of
identifying suppliers of goods and services who are able to deliver to
prescribed procurement guidelines and product specifications and present these
to the section manager for vetting and approval
The Procurement Officer will be in charge of
identifying suppliers of goods and services who are able to deliver to
prescribed procurement guidelines and product specifications and present these
to the section manager for vetting and approval
·
Update and maintain the supplier database
accordingly
Update and maintain the supplier database
accordingly
·
Responsible for building and maintain long term
supplier partnerships with new and existing vendors
Responsible for building and maintain long term
supplier partnerships with new and existing vendors
·
Re-negotiate and ensure valid contracts
Re-negotiate and ensure valid contracts
·
Maintain continuous communication with suppliers on
business issues that impact them
Maintain continuous communication with suppliers on
business issues that impact them
·
Develop and implement SLA’s with user departments
Develop and implement SLA’s with user departments
·
Actively monitor and improve partner satisfaction
Actively monitor and improve partner satisfaction
·
Receive, users’ requisitions for goods and services
and check to confirm that they are as per the procurement guidelines
Receive, users’ requisitions for goods and services
and check to confirm that they are as per the procurement guidelines
·
In charge of preparing Request for Information, Request for Quotation and Request for Proposals,
in line with users’ specifications and Procurement guidelines, and issue to
service providers
In charge of preparing Request for Information, Request for Quotation and Request for Proposals,
in line with users’ specifications and Procurement guidelines, and issue to
service providers
·
Receive proposals, Bills of Quantities and
quotations
Receive proposals, Bills of Quantities and
quotations
·
Keenly analyse the quotations, secure approval and
communicate with the department contact persons, to facilitate the raising of
quotations in oracle.
Keenly analyse the quotations, secure approval and
communicate with the department contact persons, to facilitate the raising of
quotations in oracle.
·
Process documentation including purchase orders and
procurement related communication
Process documentation including purchase orders and
procurement related communication
·
In charge of preparing the stock forecast report and
plan for stock
In charge of preparing the stock forecast report and
plan for stock
·
Work closely with IT for data to send to the supplier
for timely production and delivery of stock
Work closely with IT for data to send to the supplier
for timely production and delivery of stock
·
Work in liaison with the clearing and forwarding
agent to clear sim and scratch cards
Work in liaison with the clearing and forwarding
agent to clear sim and scratch cards
·
Inspect stock on delivery to ensure it meets group
approved samples
Inspect stock on delivery to ensure it meets group
approved samples
Qualifications, Skills and
Experience:
Experience:
·
The ideal Procurement Officer should preferably hold
a Degree or diploma in a business related field
The ideal Procurement Officer should preferably hold
a Degree or diploma in a business related field
·
Professional procurement qualification such as CIPS
Professional procurement qualification such as CIPS
·
At least three years practical experience in a
procurement function
At least three years practical experience in a
procurement function
·
Excellent negotiations skills
Excellent negotiations skills
·
Accustomed to working in fast moving and changing
environments and to deadlines.
Accustomed to working in fast moving and changing
environments and to deadlines.
·
Excellent computer knowledge
Excellent computer knowledge
·
Fluency in English and or French
Fluency in English and or French
·
Strong ethics, hands on approach
Strong ethics, hands on approach
·
Able to operate in a performance driven environment
Able to operate in a performance driven environment
·
Business focused
Business focused
·
Planning and organisation skills
Planning and organisation skills
·
Attention to detail and follow through
Attention to detail and follow through
·
Excellent oral and written communication skills
Excellent oral and written communication skills
·
Good working knowledge of document administration
Good working knowledge of document administration
·
Highly self-motivated
Highly self-motivated
·
Excellent problem solving skills
Excellent problem solving skills
How to Apply:
All suitably qualified candidates should send their
applications by clicking on this link.
applications by clicking on this link.
Please upload
the following in your application; an updated CV / resume (PDF or Word Format)
which should include your contact information and three work related references
and a one page statement describing your suitability for the role should be
included.
the following in your application; an updated CV / resume (PDF or Word Format)
which should include your contact information and three work related references
and a one page statement describing your suitability for the role should be
included.
Deadline: 24th August 2015
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