No Experience Admin Vacancies – Secretary at Ministry of Health



Organisation: Ministry of Health
Project
Name:
Uganda National
Minimum Health Care Package (UNMHCP)
Funding
Source:
Arab Bank for
Economic Development in Africa (BADEA), Saudi Fund for Development (SFD), OPEC
Fund for International Development (OFID) and the Government of Uganda
Duty
Station:
Kampala, Uganda
Reports
to:
Project Administrator
About
US:
The Government of The Republic of Uganda
has received funds from Arab Bank for Economic Development in Africa (BADEA),
Saudi Fund for Development (SFD), OPEC Fund for International Development
(OFID) and the Government of Uganda for rehabilitation and expansion of Kayunga
and Yumbe Hospitals. The project objective is to deliver the Uganda National
Minimum Health Care Package (UNMHCP), through improvement of Health
Infrastructure.
Key Duties and Responsibilities: 
  • The
    Secretary cordially answers telephones and gives information to callers,
    take messages, or transfer calls to appropriate individuals.
  • The
    incumbent will be in charge of organizing project workshops and meetings.
  • Schedules
    and confirm appointments for clients and supervisors.
  • Sets
    up and maintains paper and electronic filing systems for
    records,-correspondence, and other material.
  • The
    incumbent also takes dictation in shorthand and transcribes information.
  • In
    charge of recording, routing and filing correspondences.
  • Coordinates
    conferences and meetings.
  • The
    Secretary operates electronic mail systems and coordinates the flow of information
    both internally and to other organizations
  • Responsible
    for ordering and distributing office supplies.
  • Operates
    office equipment such as computers, fax machines, photocopiers, and
    telephone systems
  • Performs
    any other duties as assigned by the Project Administrator.
Qualifications, Skills and Experience: 
  • The
    applicants for the Secretary vacancy should hold an Advanced Level
    certificate of Education. Also, candidates must hold a Diploma in
    Secretarial Studies from a recognized Institution.
  • Highly
    computer literate with proficiency in Microsoft Office and Internet
  • Applicants
    should have a typing speed of at least 40 words per minute.
  • The
    ideal candidates must have good customer care and public relations skills.
How
to Apply: 
All interested but suitably qualified
individuals should send their applications accompanied with detailed curriculum
Vitae, copies of academic/professional certificates should be delivered to the
address below;
Permanent Secretary,
Ministry of Health,
Plot 6 Lourdel Road – Nakasero,
First floor, Room No. C107,
P.O. Box 7272 , Kampala.
Deadline:
20th August 2015 by 1700 hrs
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