The Ugandan Jobline

• Work
  in close collaboration with the Director of the research center:
• Oversee
  the operational management of Epicentre research activities.
• Organise
  meetings between all the department managers and study representatives.
• Organise
  staff meetings and its attendance.
• Establish
  security rules.
• Keep
  up with all security matters and take action accordingly with the
  headquarters’ instructions.
• In
  term of Communication, organise Epicentre events and participates in
  Public Relations.
• Keep
  aware of all legislation in force and respect it.
• In
  charge of negotiating terms of the general contracts with a third party
  for the functioning of the center with Epicentre headquarters depending on
  the nature of the contract.
• Collaborate
  with the Host Protocol officer for the administration of the expatriates
  on site and visitors (plane tickets, visas, work permits, accommodation)

• In
  charge of developing and updating the Human Resources plan in accordance with
  the strategic plan in collaboration with the Director of the research
  center and the HR Manager in Paris.
• Ensure
  that Epicentre’s internal regulation is respected by Epicentre’s employees
  and update it in accordance with Ugandan National labour laws.
• Supervise
  the administrative management of the national staff (individual files,
  contracts, annual leaves, pay process).
• With
  the validation of the HR Manager and the Finances Controller in Paris,
  reviews salary scale according to inflation, to the food basket, in
  comparison with other salary scales and other relevant criteria.
• Take
  part in the creation of new positions and their job profile.
• Organise
  and oversee the hiring process (publication, participation in selection of
  candidates and interviews).
• In
  charge of developing an annual employee evaluation process.
• Participate
  in the elaboration of a training plan.
• Manage
  the disciplinary process when required.
• Actively
  monitor the expenditure on Health Care for National Staff.
• When
  required work on issues relating to health care policies.
• Make
  follow-up on travel and holidays for international staff and report to the
  HR in Paris.

• Establish
  the budget with the Principal Investigator of each study in the Epicentre
  financial system.
• Regularly
  review overall budgets of the center with the Director of the research
  center and the Financial Controller in Paris.
• In
  charge of evaluating and monitor the budget quarterly
• Prepare
  the budget revisions with the Director of the research center and the
  Financial Controller in Paris.
• Create
  and follow up the budget of individual studies and update when required.

• In
  charge of preparing monthly cash requests to Epicentre’s headquarters.
• Coordinate
  the bank operations and issue all checks.
• Manage
  the invoices and expenses made at the Epicentre’s headquarters and MSF
  Logistique.
• Supervise
  the invoicing system and the payments of the suppliers in Uganda.
• Ensure
  payment of international suppliers through wire transfer from Epicentre’s
  headquarters.
• The
  incumbent will ensure that all cash expenditures in Mbarara and Kampala
  are justified and have followed the implemented procedures.

• Manage
  the verification and entry of all monthly expenditures for all operation
  and studies and ensure expenditures are allocated to the correct
  analytical codes.
• In
  charge of verifying and balancing all cash/bank accounts.
• Compiling
  the end of month accounts to be sent to the Epicentre’s headquarters.
• Actively
  monitor and control the system of accounting for the each study.

• Define
  with Logistics Officer and the Logistic Supervisor in Paris a general
  logistic policy.
• Ensure
  technical reference and support for all logistics/technical issues in the
  research center.
• Ensure
  installation and maintenance of functional office space(s) and lodging
  facilities in an adequate living condition as well as all the equipment
  required.
• Ensure
  the proper use and maintenance of IT (computers, software, backups, etc.)
  and communication tools.
• Work
  closely with the System manager through the IT manager for the operation,
  maintenance of the local network of the research center.
• Ensure
  the provision of equipment for the proper reporting of study specific
  data.

• The
  applicant must have substantial previous coordination and field experience
  in an administrative position with MSF or another NGO
• Working
  knowledge of medical research
• Prior
  experience of cross cultural environment
• Excellent
  IT skills and proficiency in the use of software tools
• Past
  exposure and experience with developing and monitoring budgets
• Excellent
  communication and negotiation skills – and ability to pass on information
• Strong
  organizational and problem-solving skills
• Willingness
  to work and live in remote setting with limited social life.
• Fluent
  in English (written and oral), good command of French is an asset

• Commitment
  to MSF’s Principles
• Cross-cultural
  Awareness, behavioural
• Stress
  management
• Analytical
  Thinking and strategic vision
• Planning
  and organising, capacity to negotiate, initiative and innovation
• People
  Management and Development, teamwork and cooperation, leadership
• Security
  Awareness and Management
• Networking
  and Building Relationships

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