Job
Title: Accounts Assistant
Title: Accounts Assistant
Organisation: Makerere University Walter Reed Project
(MUWRP)
(MUWRP)
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
About
MUWRP:
MUWRP:
The Makerere University Walter Reed
Project (MUWRP) is a non-profit HIV research program that was established in
2002 as a result of a memorandum of understanding between Makerere University
and The Henry M. Jackson foundation for Advancement of Military Medicine Inc.
of USA (HJF). The primary purpose of MUWRP is to develop, evaluate and provide
interventions to mitigate disease threats of public health importance to
Uganda. Activities include; vaccine development and building of vaccine testing
capability in Uganda, conducting of epidemiological and basic research and
provision of HIV Treatment, care and support and surveillance of influenza and
other emerging infections.
Project (MUWRP) is a non-profit HIV research program that was established in
2002 as a result of a memorandum of understanding between Makerere University
and The Henry M. Jackson foundation for Advancement of Military Medicine Inc.
of USA (HJF). The primary purpose of MUWRP is to develop, evaluate and provide
interventions to mitigate disease threats of public health importance to
Uganda. Activities include; vaccine development and building of vaccine testing
capability in Uganda, conducting of epidemiological and basic research and
provision of HIV Treatment, care and support and surveillance of influenza and
other emerging infections.
Job
Summary: The Accounts
Assistant will provide financial support to the Finance section in the areas of
petty cash management, voucher preparation, following up accountability of
working advances, filling of accounting documents and entering accounting data
into the accounting software.
Summary: The Accounts
Assistant will provide financial support to the Finance section in the areas of
petty cash management, voucher preparation, following up accountability of
working advances, filling of accounting documents and entering accounting data
into the accounting software.
Key
Duties and Responsibilities:
Duties and Responsibilities:
·
Responsible
for verifying the accuracy and approval of invoices, purchase orders and other
accounting documents or records before payment.
Responsible
for verifying the accuracy and approval of invoices, purchase orders and other
accounting documents or records before payment.
·
Update
and maintain accounting journals, ledgers and other records detailing financial
Update
and maintain accounting journals, ledgers and other records detailing financial
·
business
transactions
business
transactions
·
Handling
/entering approved payment requests and purchase orders into accounting
software- Microsoft Dynamics NAV
Handling
/entering approved payment requests and purchase orders into accounting
software- Microsoft Dynamics NAV
·
The
incumbent will be in charge of uploading payments into the online banking
platform (Straight2bank for SCB and Citi online banking for CITIBANK)
The
incumbent will be in charge of uploading payments into the online banking
platform (Straight2bank for SCB and Citi online banking for CITIBANK)
·
Conducting
field visits to ensure project resources are put to the right use.
Conducting
field visits to ensure project resources are put to the right use.
·
Render
support in the review of accountability provided by the districts
Render
support in the review of accountability provided by the districts
·
In
charge of the preparation/ lining up of payment vouchers for both cash and bank
payments
In
charge of the preparation/ lining up of payment vouchers for both cash and bank
payments
·
Carrying
out banking duties as a third party agent including making cash deposits, cash withdrawals,
picking bank statements and other related tasks
Carrying
out banking duties as a third party agent including making cash deposits, cash withdrawals,
picking bank statements and other related tasks
·
Expeditiously
follows up accountability of advances following procedures in the accounting
manual
Expeditiously
follows up accountability of advances following procedures in the accounting
manual
·
Processing
receipts and sales invoices for Lab incomes
Processing
receipts and sales invoices for Lab incomes
·
Ensure
the regular update of payment schedule file for DFA or his designee to
determine required funding levels for the different bank accounts.
Ensure
the regular update of payment schedule file for DFA or his designee to
determine required funding levels for the different bank accounts.
·
Participate
in the month end closures
Participate
in the month end closures
·
Actively
participate in the preparation of Audit files / Audit processes
Actively
participate in the preparation of Audit files / Audit processes
·
In
charge of filing all accounting documents in properly labeled files
In
charge of filing all accounting documents in properly labeled files
·
Reconcile
bank statements by comparing statements with general ledger.
Reconcile
bank statements by comparing statements with general ledger.
·
Perform
any other duties as assigned by the supervisor and / or Head of Department
Perform
any other duties as assigned by the supervisor and / or Head of Department
Qualifications,
Skills and Experience:
Skills and Experience:
·
All
applicants should preferably hold Bachelor’s Degrees in Accounting or a related
field
All
applicants should preferably hold Bachelor’s Degrees in Accounting or a related
field
·
At
least two years’ experience in a busy office environment
At
least two years’ experience in a busy office environment
·
Prior
experience with using Microsoft Dynamics NAV
Prior
experience with using Microsoft Dynamics NAV
·
Keen
attention to detail
Keen
attention to detail
·
High
levels of confidentiality and integrity.
High
levels of confidentiality and integrity.
·
Fluency
in verbal and written English.
Fluency
in verbal and written English.
·
Highly
organized, detail-oriented and self-motivated.
Highly
organized, detail-oriented and self-motivated.
·
Ability
to handle multiple tasks simultaneously.
Ability
to handle multiple tasks simultaneously.
·
Ability
to work independently and in a team.
Ability
to work independently and in a team.
How
to Apply:
to Apply:
All suitable candidates should download
application forms, Click Here, and
attach them on their Applications letters, Photocopies of academic
qualifications and Resume with three referees to: The Human Resource
Administrator, Makerere University Walter Reed Project, Plot 42 Nakasero Road.,
P.O. Box 16524, Kampala, Uganda.
application forms, Click Here, and
attach them on their Applications letters, Photocopies of academic
qualifications and Resume with three referees to: The Human Resource
Administrator, Makerere University Walter Reed Project, Plot 42 Nakasero Road.,
P.O. Box 16524, Kampala, Uganda.
NB: Only shortlisted
candidates will be contacted.
candidates will be contacted.
Deadline:
27th July 2015
27th July 2015
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