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Finance and Administration Manager Career Placement - Stitching Internet Now Foundation for Africa (SINFA)

Organisation: Stitching Internet Now Foundation for Africa (SINFA)
Duty Station:  Gulu, Uganda
Reports to: General Manager

About US:
Jeff and Sanders Limited is a Human Resource Consultancy company driven by clients’ success, committed to building long lasting partnerships and taking responsibility for reaching your goals. We have resolved to spend more time learning about and getting to understand your specific needs and less time getting to know the demands of the marketplace. We would like to recruit for a valuable client, Stitching Internet Now Foundation for Africa (SINFA).

About SINFA:
Stitching Internet Now Foundation for Africa (SINFA) was established in Uganda in 2013 as a result of the Internet Now! Project managed by Oxfam Novib. It is a for-profit social enterprise that addresses social development needs of local communities. It is also one of the fastest growing companies in Northern Uganda offering a unique set of services with the overall objective of providing employment and income generating services in the rural communities across Africa through affordable and sustainable high speed internet.

Specifically in Northern Uganda, SINFA uses a demand driven and market-oriented approach to improve livelihoods through engagements with the Government and the private sector to promote significant enhancement of information and communication technologies as well as agricultural sector interventions for the benefit of rural communities. It is able to achieve this through an elaborate Wi-Fi network of interconnected community centers; 20 centers in the districts of Adjumani, Amuru, Gulu, Moyo and Nwoya. Sophisticated activities are planned to extend more of such centers to the districts of Agago, Kitgum, Lamwo and Pader. The centers have special containers which are solar powered, fully furnished; each equipped with 10 computers and connected via high speed wireless internet.

Since inception SINFA has rolled out services that directly and indirectly provide employment opportunities in the area of Business Process Outsourcing (BPO), very affordable and high speed Wireless Internet Services provision (Zoom-Wireless) based on a national voice and data license, as well as agricultural information access through a commodity resource platform (Oction X).

By the end of 2015, SINFA intends for at least 800 youth to have been employed in micro work, 5000 people in remote villages having received basic IT training and are computer literate, 7200 farmers making use of the commodity resource platform and 1000 visitors a week making use of the affordable internet access via the community centers. In the long run, it is the ambition of the enterprise and the project in general to expand the business and network beyond the northern districts to other regions of Uganda and other African countries.

Job Summary:  The Finance and Administration Manager will be in charge of providing leadership on the Financial Management and Accounting function. He / she will also be responsible for Human Resource planning to support attainment of the strategic objectives. The incumbent will also be managing and supervising the Procurement and Logistics unit.

Key Duties and Responsibilities:  
Financial Management and Accounting
  • Work closely with the General Manager and department heads on preparation of annual budgets.
  • Liaise with senior management to prepare financial forecasts.
  • Manage the development, any reviews and implementation of financial manual and internal control systems.
  • Oversee the accounting function and ensure proper accountability of resources.
  • Actively monitor actual expenditures against approved ones and advise or make recommendations for future action.
  • Work closely with the Accountant, external and internal auditors to prepare periodic financial statements.
  • In charge of developing financial management mechanisms that minimize financial risk.
  • Technically support and enforce compliance with all statutory requirements and guidelines. 
  • The incumbent will prepare periodic management accounts and financial reports.
  • Coordinate internal and external audits and take leadership in addressing audit findings.
  • Maintain an asset register and depreciation schedule.
2. Human Resource and Administration:
  • Develop/review human resource, employee relation and administrative policies and procedures.
  • Ensure adherence to general office guidelines and regulations including health and safety procedures.
  • Technically support management in developing key performance indicators for staff and coordinate the staff performance appraisal process.
  • Steer the identification of skills gaps, develop and implement a skills development and capacity building plan for staff.
  • Manage the staff welfare function, the monthly compilation and administration of the payroll, leave, advances and all welfare related issues.
  • Manage and coordinate the recruitment, on-boarding and posting of new staff.
  • Oversee the development and implementation of an effective recognition and reward system.
3. Procurement and Logistics:
  • Develop/Review, implement and maintain an effective system of procurement and storage of materials and supplies.
  • Ensure the timely procurement of office supplies, production material and any other materials or logistics required to support the various SINFA projects.
  • The incumbent will develop, implement and maintain a system for tracking, monitoring proper usage and maintenance of organization equipment, furniture, supplies and machinery.
  • Oversee the process of sourcing, identification, selection and contracting of vendors and suppliers.
  • The incumbent will lead negotiations on service level agreements with partners e.g. insurers, auditors, bankers and other service providers
  • Maintain an updated database and well documented service and vendor contracts to facilitate the timely and accurate processing of payments.
  • Establish, nurture and maintain mutually beneficial business relationships with vendors and suppliers to foster feedback and continuous improvement.
  • Understand and keep track of market factors and forecast key cost drivers.
  • Support regular auditing of inventory and inventory related documentation.
  • Consolidate and send periodic logistics reports.
Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Degree in Accounting or Finance.
  • Possession of professional qualification is an added advantage i.e. CFA, CIMA, ACCA, CPA.
  • At least three years’ experience in a senior financial management position in a business environment.
  • Broad and demonstrable experience in all dimensions of operations: Finance, Human Resource, Administration, Procurement and Logistics.
  • Strong background in strategic leadership and people management.
  • Conversant with industry standard software packages.
  • Excellent computer skills especially MS Excel.
  • Clear and effective oral and written communication skills with the ability to translate financial data into concepts that non-financial staff can understand
Personal Competencies: 
  • Good leadership and supervisory skills
  • Entrepreneurial and Commercial Thinking i.e. high business acumen
  • Good planning and organizational skills
  • Excellent analytical skills and ability

How to Apply: 
All suitably qualified and interested candidates are encouraged to send their application letters and updated CVs to: alexmukiibi@gmail.com.

NB: DO NOT attach any other documents; it is not a requirement at this point.

Deadline: Friday, 24th July, 2015 by 5.00pm

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