The Ugandan Jobline

• Ensure
  the timely preparation of annual operational and capital budgets,
  performing revisions where appropriate: solid budgets prepared with budget
  holders as the basic guiding tool for the optimal use of MSIU’s resources
  to achieve the organisation’s objectives i.e. a balanced budget,
• Realistic
  divisional and donor budgets with full potential recovery achieved and %
  recoveries achieved through
• Actively
  monitor expenditure trends and provide timely advice and explanation on
  potential over or under spends to programme managers and senior
  management: to allow managers to make required adjustments to their plans
  with appropriate priorities
• Monitor
  programme support costs and ensure they are in line with agreed budget
  plans: to ensure that resources are used efficiently and effectively
• Fully
  maximise resources and funding to ensure that optimal value for money is
  attained for the organisation: Clearly defining income/cost ratio,
  ensuring budget holders have appropriate finance skills to meet optimal
  value, roll out training as required donor budgets
• Ensure
  the timely and compliant budget disbursement and action taken in time on
  poor usage (burn-rates)

• Make
  sure the organisational internal controls and systems are maintained and
  adhered to identifying key risk areas and addressing them
• Ensure
  any changes in legislation or organizational structure are reflected
  without delays in internal controls and systems: maintain effective and
  topical control structure
• Manage
  the use of the financial software package SUN System
• Offer
  technical financial staff training where necessary to ensure understanding
  and compliance with financial policy requirements
• Volumes
  of cash in advances at X% for max of X days
• Timely
  and accurate posting
• 100%
  staff know and comply with Financial policy requirements
• SUN
  is up to date and serving programme needs

• Coordinate
  and maintain a cash flow management and forecasting system whereby
  adequate funds are available for programme needs: following up and
  ascertaining donor cash inflows, strict expenditure control and a strong
  understanding of programme requirements
• In
  charge of managing investments, debtors, creditors and advances from
  donors and their accurate recording and reconciliation on the Balance
  Sheet
• Ensure
  that all statutory requirements are met on time i.e. PAYE, VAT, Income
  Tax, Pension and WIBA etc
• Actively
  monitor fluctuations in foreign exchange to minimise the organisation’s
  exposure to adverse movements
• Ensure
  contractual obligations are financially sound and appropriate for the
  organisation
• Accurate
  quarterly stock, cash flow, debtors, income and expenditure reports and
  forecasting.
• Accurate
  monthly management report for departments
• Ensure
  accurate monthly management report for departments
• Responsible
  for accurate and timely group reporting, while dealing with internal and
  external auditors
• Ensure
  timely accurate preparation of the organisation’s monthly financial
  management accounts
• In
  charge of ensuring compliance with the group finance manual
• MRPs
  submitted to the support office are timely and accurate.
• Ensure
  awareness of group manual and understanding by relevant staff.
• Internal
  audit score of 75 or more
• Coordinate
  the financial audit, preparation of statutory accounts and subsequent
  annual reports for CMT and MSI
• Work
  closely with internal audit and external auditors
• In
  charge of preparing donor financial reports in line with donor reporting
  requirements and standards
• In
  charge of ensuring compliance with good procurement discipline/procedures
  above
• Ensure
  timely submission of compliant donor reports
• Unqualified
  audit report
• Work
  closely with the M&E team to ensure service data is verified.

• Lead
  and manage members of the finance team to build their capacity and
  strengthen competency and professional development
• Conduct
  regular staff performance appraisals, monitoring progress and setting
  objectives:
• Regularly
  review the operational structure of the finance department to ensure that
  all roles and responsibilities are relevant to the needs and demands of
  the organisation: an efficient, effective and flexible structure is
  desirable for organisational success
• Ensure
  annual team objectives agreed and in line with BP
• Performance
  plus complete all team members
• Talent
  in waiting

• The
  ideal candidate for the Marie Stopes Finance Director role should be a
  professional qualified accountant (ACA, ACCA, CIMA or CPA)
• Also,
  the incumbent should hold a Bachelor of Accountancy degree or equivalent
• Significant
  experience in a similar position at senior management level, with ideally
  both NGO and private sector exposure
• Excellent
  knowledge of financial management systems and reporting
• Working
  knowledge of donor contract requirements for budgeting and reporting.
• Prior
  experience in managing USAID grants highly desirable.
• Possess
  the ability to perform under pressure, handle heavy workloads; and meet
  stringent reporting deadlines
• Strategic
  thinker, excellent analytical skills hands-on experience with computerised
  Accounting Systems; knowledge of SUN Systems is desirable
• Ability
  to communicate effectively at all levels.
• Excellent
  verbal, written and presentation skills
• Excellent
  leadership and management aptitude leading diverse teams at a distance
• Excellent
  organisation and communication skills
• Cross-functional
  team player

• Initiative: Thinking ahead and taking action to
  make the most of opportunities by finding the optimum solution
• Innovative:
  Thinking creatively and
  outside of the box so that ideas generated create a positive outcome
• Effective
  Communication: Communicating
  through active listening and good questioning techniques, using appropriate
  body language, ensuring information is clear and concise.
• Responsive:
  Being responsive to
  changing priorities and demands
• Working
  Efficiently: Planning,
  prioritising and organising work to ensure work is accurate and deadlines
  are met
• Sharing
  Information: Sharing
  information and knowledge whilst maintaining confidentiality
• Focus
  on Learning: Taking
  responsibility for keeping knowledge and skills updated and for seeking
  opportunities to develop further
• Commitment: Awareness and understanding of goals, vision
  and values and how your role impacts on this and going the extra mile to
  meet role requirements
• Driven: Drive and determination to deliver
  results
• Accountable:
  Taking responsibility for
  appropriate decisions that you make, and the actions and behaviour you
  demonstrate
• Embracing
  Change: Openness to
  embracing change within the organisation and being able to adjust
  plans/activities accordingly
• Motivated: Motivation towards achieving quality
  results to maximise potential
• Team
  Player: Working as part of
  a team by being supportive, flexible and showing respect for each other

• Accountability
  of all staff to each other and our clients and stakeholders
• Equality
  of opportunity and access
• Value
  for money in the management of our resources

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