Director Finance Career Opportunity – Marie Stopes International (MSI)



Job
Title:    Director
Finance
Organisation: Marie Stopes International (MSI)
Duty
Station:
Kampala, Uganda
Reports
to:
Country Director
About
US:
Marie Stopes International (MSI) is a
global organisation providing personalised contraception and safe post-abortion
care services to women and girls. Our local teams of professionals are
passionate about the work they do in communities across 37 countries. The
services we provide give a woman the power to choose when she has children so
that she is free pursue her plans and dreams for herself and her family.
Job Summary: The Director Finance is a strategic leader
managing a team responsible for providing financial management and leadership,
ensuring that appropriate systems, procedures and controls are in place and
fully implemented as an integral part of all staff responsibilities to support
the continued growth and sustainability of the country programme.
Key Duties and Responsibilities: 
1. Devise accurate realistic
and inclusive budgets for MSIU’s global programme, for donor funding bids and
for sub-departments:
  • Ensure
    the timely preparation of annual operational and capital budgets,
    performing revisions where appropriate: solid budgets prepared with budget
    holders as the basic guiding tool for the optimal use of MSIU’s resources
    to achieve the organisation’s objectives i.e. a balanced budget,
  • Realistic
    divisional and donor budgets with full potential recovery achieved and %
    recoveries achieved through
  • Actively
    monitor expenditure trends and provide timely advice and explanation on
    potential over or under spends to programme managers and senior
    management: to allow managers to make required adjustments to their plans
    with appropriate priorities
  • Monitor
    programme support costs and ensure they are in line with agreed budget
    plans: to ensure that resources are used efficiently and effectively
  • Fully
    maximise resources and funding to ensure that optimal value for money is
    attained for the organisation: Clearly defining income/cost ratio,
    ensuring budget holders have appropriate finance skills to meet optimal
    value, roll out training as required donor budgets
  • Ensure
    the timely and compliant budget disbursement and action taken in time on
    poor usage (burn-rates)
2. Oversee and ensure
financial systems and procedures that enable efficient and compliant use of
funds and assets in the delivery of work:
  • Make
    sure the organisational internal controls and systems are maintained and
    adhered to identifying key risk areas and addressing them
  • Ensure
    any changes in legislation or organizational structure are reflected
    without delays in internal controls and systems: maintain effective and
    topical control structure
  • Manage
    the use of the financial software package SUN System
  • Offer
    technical financial staff training where necessary to ensure understanding
    and compliance with financial policy requirements
  • Volumes
    of cash in advances at X% for max of X days
  • Timely
    and accurate posting
  • 100%
    staff know and comply with Financial policy requirements
  • SUN
    is up to date and serving programme needs
3. Effective management and
oversight of MSIU’s working capital including stock, debtors and cash:
  • Coordinate
    and maintain a cash flow management and forecasting system whereby
    adequate funds are available for programme needs: following up and
    ascertaining donor cash inflows, strict expenditure control and a strong
    understanding of programme requirements
  • In
    charge of managing investments, debtors, creditors and advances from
    donors and their accurate recording and reconciliation on the Balance
    Sheet
  • Ensure
    that all statutory requirements are met on time i.e. PAYE, VAT, Income
    Tax, Pension and WIBA etc
  • Actively
    monitor fluctuations in foreign exchange to minimise the organisation’s
    exposure to adverse movements
  • Ensure
    contractual obligations are financially sound and appropriate for the
    organisation
  • Accurate
    quarterly stock, cash flow, debtors, income and expenditure reports and
    forecasting.
  • Accurate
    monthly management report for departments
  • Ensure
    accurate monthly management report for departments
  • Responsible
    for accurate and timely group reporting, while dealing with internal and
    external auditors
  • Ensure
    timely accurate preparation of the organisation’s monthly financial
    management accounts
  • In
    charge of ensuring compliance with the group finance manual
  • MRPs
    submitted to the support office are timely and accurate.
  • Ensure
    awareness of group manual and understanding by relevant staff.
  • Internal
    audit score of 75 or more
  • Coordinate
    the financial audit, preparation of statutory accounts and subsequent
    annual reports for CMT and MSI
  • Work
    closely with internal audit and external auditors
  • In
    charge of preparing donor financial reports in line with donor reporting
    requirements and standards
  • In
    charge of ensuring compliance with good procurement discipline/procedures
    above
  • Ensure
    timely submission of compliant donor reports
  • Unqualified
    audit report
  • Work
    closely with the M&E team to ensure service data is verified.
4. Leadership of a team that
is developing and improving continuously:
  • Lead
    and manage members of the finance team to build their capacity and
    strengthen competency and professional development
  • Conduct
    regular staff performance appraisals, monitoring progress and setting
    objectives:
  • Regularly
    review the operational structure of the finance department to ensure that
    all roles and responsibilities are relevant to the needs and demands of
    the organisation: an efficient, effective and flexible structure is
    desirable for organisational success
  • Ensure
    annual team objectives agreed and in line with BP
  • Performance
    plus complete all team members
  • Talent
    in waiting
Qualifications, Skills and Experience: 
  • The
    ideal candidate for the Marie Stopes Finance Director role should be a
    professional qualified accountant (ACA, ACCA, CIMA or CPA)
  • Also,
    the incumbent should hold a Bachelor of Accountancy degree or equivalent
  • Significant
    experience in a similar position at senior management level, with ideally
    both NGO and private sector exposure
  • Excellent
    knowledge of financial management systems and reporting
  • Working
    knowledge of donor contract requirements for budgeting and reporting.
  • Prior
    experience in managing USAID grants highly desirable.
  • Possess
    the ability to perform under pressure, handle heavy workloads; and meet
    stringent reporting deadlines
  • Strategic
    thinker, excellent analytical skills hands-on experience with computerised
    Accounting Systems; knowledge of SUN Systems is desirable
  • Ability
    to communicate effectively at all levels.
  • Excellent
    verbal, written and presentation skills
  • Excellent
    leadership and management aptitude leading diverse teams at a distance
  • Excellent
    organisation and communication skills
  • Cross-functional
    team player
Personal Competencies:
  • Initiative: Thinking ahead and taking action to
    make the most of opportunities by finding the optimum solution
  • Innovative:
    Thinking creatively and
    outside of the box so that ideas generated create a positive outcome
  • Effective
    Communication:
    Communicating
    through active listening and good questioning techniques, using appropriate
    body language, ensuring information is clear and concise.
  • Responsive:
    Being responsive to
    changing priorities and demands
  • Working
    Efficiently:
    Planning,
    prioritising and organising work to ensure work is accurate and deadlines
    are met
  • Sharing
    Information:
    Sharing
    information and knowledge whilst maintaining confidentiality
  • Focus
    on Learning:
    Taking
    responsibility for keeping knowledge and skills updated and for seeking
    opportunities to develop further
  • Commitment: Awareness and understanding of goals, vision
    and values and how your role impacts on this and going the extra mile to
    meet role requirements
  • Driven: Drive and determination to deliver
    results
  • Accountable:
    Taking responsibility for
    appropriate decisions that you make, and the actions and behaviour you
    demonstrate
  • Embracing
    Change:
    Openness to
    embracing change within the organisation and being able to adjust
    plans/activities accordingly
  • Motivated: Motivation towards achieving quality
    results to maximise potential
  • Team
    Player:
    Working as part of
    a team by being supportive, flexible and showing respect for each other
The Director Finance is
required to demonstrate MSI Uganda’s core values of:
  • Accountability
    of all staff to each other and our clients and stakeholders
  • Equality
    of opportunity and access
  • Value
    for money in the management of our resources
How
to Apply: 
All suitably qualified and interested
candidates should apply online by visiting the web link below.

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