The Ugandan Jobline

• The
  incumbent will serve as the Supervisor of program assistant in Kampala
  office and dotted-line supervisor of four program assistants in four
  regional offices.
• Manages
  the “front-office” activities including reception, office supplies,
  Service contracts for office cleaning/maintenance, etc.
• Maintains
  staff contact list, org chart, and safety and security phone tree
• Maintains
  hotel list and ensures bookings for staff are confirmed prior to travel.
• Coordinates
  logistics for visitors – hotel bookings, transport, etc.
• Maintains
  program’s safety and security resources and helps build staff capacity
  aroand safety and security.
• Regularly
  reviews weekly meeting notes and disseminates to staff in a timely manner.
• Develops
  and maintains system for booking office meeting rooms.
• Support
  with the logistics for Kampala-based meetings/workshops.

• Maintains
  personnel records for staff in compliance with RTI policies.
• Helps
  organize recruitment activities and ensure they are documented according
  to RTI standards.
• Assists
  clarify policies, procedures, and benefits in Staff Handbook.
• Organizes
  on-boarding process for new staff and enrollments in benefits.
• Primary
  point of contact with benefit vendors – help manage these policies to
  ensure maximum value for GAPP staff and RTI.
• Manages
  leave-tracking system for sick leave and annual leave.
• Coordinates
  preparation of contracts of CCN through timely preparation and submission
  of Personnel action forms and offer request memos.
• Carry
  out preliminary Job Grading for HR and COP review and approval, determines
  eligibility for salaries, entitlements and benefits according to approved
  matrix, FSN and confirmed country benefits while applying Staff
  Regulations, Rules, and other official provisions with consistency.
• Gives
  advice on salary offers.
• Helps
  coordinate annual staff appraisal process, share best practices regarding
  this activity, and ensures quality results are met on time.
• Coordinates
  activities and works in strong partnership with Regional HR staff and
  other in-country HR staff as needed.
• Perform
  any other duties as assigned.

• The
  applicant should hold a Master’s degree with five (5) years or a
  Bachelor’s degree with seven (7) years of relevant working experience in
  Human Resources and/or Administration is required preferably with a busy
  international organization.
• Three
  or more years’ experience in area of human resources administration.
• At
  least three (3) year experience in a supervisory position – in area of
  human resources or administration.
• The
  applicant should be a Mature individual who possesses strong
  interpersonal/ relationship building skills.
• Strong
  leadership, analytical and organizational skills; demonstrated ability to
  direct a team and subordinates, be able to work independently, and manage
  a variety of activities with attention to detail.
• Possess
  the ability to understand and interpret policies and procedures as well as
  the ability to apply them with consistency in a variety of circumstances.
• Highly
  creative and innovative critical thinking and problem solving skills.
• Demonstrates
  commitment to RTI’s mission, vision and values.
• Excellent
  cross-cultural communication and interpersonal skills demonstrated by
  ability to interact professionally with culturally and linguistically
  diverse staff, clients and consultants.
• Provides
  helpful feedback and advice to others in the office.
• Consistently
  approaches work with energy and a positive, constructive attitude and
  focuses on result for the client(s).
• Solicits
  feedback from staff about the impact of his/her own behavior and responds
  positively to critical feedback and differing points of view.
• Computer
  literacy skills i.e. Advanced skills in Excel spreadsheets, as well as
  Word; comfortable in a Windows PC environment.
• Excellent
  verbal and written communication skills in English.
• Willingness
  to work long hours when required.
• Ability
  to work under pressure and meet deadlines for reporting.
• Detailed
  knowledge of USG and any other key development agencies Rules and
  Regulations is an advantage.
• The
  applicant should be familiar with current HR management principles and
  practices in Uganda.
• Ugandan
  nationals only.

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