USAID & DFID Project Jobs – HR and Admin Officer at RTI International

Job Title:    HR and Admin Officer
Organisation: RTI International
Funding Source: USAID and DFID
Duty Station: Kampala, Uganda
Reports to: Director of Operations          
About RTI:
RTI International is one of
the world’s leading research institutes, dedicated to improving the human
condition by turning knowledge into practice. Our staff of more than 3,700
provides research and technical services to governments and businesses in more than
75 countries in the areas of health and pharmaceuticals, education and
training, surveys and statistics, advanced technology, international
development, economic and social policy, energy and the environment, and
laboratory testing and chemical analysis.
About USAID GAPP Project:
RTI is the prime contractor
for USAID funded GAPP program. The goal of this seven year program is to
increase participation accountability and local governance for effective
service delivery. To achieve this goal, GAPP will focus on three components:
(1) Support and strengthen national level government accountability
institutions in their interaction with local governments; (2) Strengthen local
government revenue, procurement, financial and planning systems; and (3)
Strengthen civil society organizations (CSOs) and other non-state actors (NSAs)
to improve voice and accountability. GAPP will work at the national level and
in at least twenty-five districts in northern Uganda, the Albertine region of
Bunyoro, and central Uganda.
Job Summary: The HR and Admin Officer will oversee the
work of the Program Assistants in each of GAPP’s five offices as well as manage
the day-to-day administration and human resources activities affecting all
staff and offices within the program. The position requires interpretation and
application of HR and Admin policies; rules and regulations; facilitation and
implementation of internal procedures, processes, and systems. The job holder
is a key member of the GAPP Operations Team and promotes a collaborative,
client-oriented approach, contributes to the maintenance of high staff morale,
and promotes an effective and efficient work environment.
Key Duties and
1. Administration Responsibilities (50%):
  • The
    incumbent will serve as the Supervisor of program assistant in Kampala
    office and dotted-line supervisor of four program assistants in four
    regional offices.
  • Manages
    the “front-office” activities including reception, office supplies,
    Service contracts for office cleaning/maintenance, etc.
  • Maintains
    staff contact list, org chart, and safety and security phone tree
  • Maintains
    hotel list and ensures bookings for staff are confirmed prior to travel.
  • Coordinates
    logistics for visitors – hotel bookings, transport, etc.
  • Maintains
    program’s safety and security resources and helps build staff capacity
    aroand safety and security.
  • Regularly
    reviews weekly meeting notes and disseminates to staff in a timely manner.
  • Develops
    and maintains system for booking office meeting rooms.
  • Support
    with the logistics for Kampala-based meetings/workshops.
2. Human Resources Responsibilities (50%):
  • Maintains
    personnel records for staff in compliance with RTI policies.
  • Helps
    organize recruitment activities and ensure they are documented according
    to RTI standards.
  • Assists
    clarify policies, procedures, and benefits in Staff Handbook.
  • Organizes
    on-boarding process for new staff and enrollments in benefits.
  • Primary
    point of contact with benefit vendors – help manage these policies to
    ensure maximum value for GAPP staff and RTI.
  • Manages
    leave-tracking system for sick leave and annual leave.
  • Coordinates
    preparation of contracts of CCN through timely preparation and submission
    of Personnel action forms and offer request memos.
  • Carry
    out preliminary Job Grading for HR and COP review and approval, determines
    eligibility for salaries, entitlements and benefits according to approved
    matrix, FSN and confirmed country benefits while applying Staff
    Regulations, Rules, and other official provisions with consistency.
  • Gives
    advice on salary offers.
  • Helps
    coordinate annual staff appraisal process, share best practices regarding
    this activity, and ensures quality results are met on time.
  • Coordinates
    activities and works in strong partnership with Regional HR staff and
    other in-country HR staff as needed.
  • Perform
    any other duties as assigned.
Qualifications, Skills and
  • The
    applicant should hold a Master’s degree with five (5) years or a
    Bachelor’s degree with seven (7) years of relevant working experience in
    Human Resources and/or Administration is required preferably with a busy
    international organization.
  • Three
    or more years’ experience in area of human resources administration.
  • At
    least three (3) year experience in a supervisory position – in area of
    human resources or administration.
  • The
    applicant should be a Mature individual who possesses strong
    interpersonal/ relationship building skills.
  • Strong
    leadership, analytical and organizational skills; demonstrated ability to
    direct a team and subordinates, be able to work independently, and manage
    a variety of activities with attention to detail.
  • Possess
    the ability to understand and interpret policies and procedures as well as
    the ability to apply them with consistency in a variety of circumstances.
  • Highly
    creative and innovative critical thinking and problem solving skills.
  • Demonstrates
    commitment to RTI’s mission, vision and values.
  • Excellent
    cross-cultural communication and interpersonal skills demonstrated by
    ability to interact professionally with culturally and linguistically
    diverse staff, clients and consultants.
  • Provides
    helpful feedback and advice to others in the office.
  • Consistently
    approaches work with energy and a positive, constructive attitude and
    focuses on result for the client(s).
  • Solicits
    feedback from staff about the impact of his/her own behavior and responds
    positively to critical feedback and differing points of view.
  • Computer
    literacy skills i.e. Advanced skills in Excel spreadsheets, as well as
    Word; comfortable in a Windows PC environment.
  • Excellent
    verbal and written communication skills in English.
  • Willingness
    to work long hours when required.
  • Ability
    to work under pressure and meet deadlines for reporting.
  • Detailed
    knowledge of USG and any other key development agencies Rules and
    Regulations is an advantage.
  • The
    applicant should be familiar with current HR management principles and
    practices in Uganda.
  • Ugandan
    nationals only.
How to Apply: 
All applicants should send an
updated CV including three work related referees and cover letter to the Human
Resources Manager via E-mail to: Emails
should not exceed 2MB. The applicants must include the POSITION TITLE in the
subject line of their email.
Deadline: 19th June 2015
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