United Nations UNOPS Job Careers – ICT Project Assistant

  Information Technology (IT) and Data Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Uncategorized
Organisation: United Nations Office for Project Services
(UNOPS)
Vacancy Code: VA/2015/B5004/7750
Duty Station: Entebbe, Uganda
Grade Level: G-5
Reports to: ICT Technical and Signals Training
Signals Operations Manager
About UNOPS:
United Nations Office for
Project Services (UNOPS)’ mission is to expand the capacity of the UN system
and its partners to implement peace building, humanitarian and development
operations that matter for people in need. Working in some of the world’s most challenging environments,
UNOPS vision is to always satisfy partners with management services that meet
world-class standards of quality, speed and cost effectiveness. By assisting UN
organizations, international financial institutions, governments and other
development partners, UNOPS makes significant, tangible contributions to
results on the ground.
About DFS – UNSOA:
The United Nations Department
of Field Support, Information and Communications Technology Division (UN
DFS-ICTD) is responsible for the delivery of applications that satisfy the
requirements of the Departments of Peacekeeping Operations and Field Support
(DPKO/DFS) missions as well as Special Political Missions (SPMs). The United
Nations Support Office for AMISOM (UNSOA) is a field support operation led by
the United Nations Department of Field Support (DFS) under UN security Council
Resolution 1863 (2009) mandated to deliver a logistics capacity support package
to AMISOM (African Union Mission in Somalia), as well as to provide operational
support to other East African missions. The logistics package consists of
equipment and mission support services, including ICT infrastructure, systems
and software applications in support of United Nations peacekeeping operations,
DFS and DPI in the region. UNSOA is headquartered in Nairobi, Kenya with logistics
operations facilitated through Mombasa, Kenya and Mogadishu, Somalia. In
addition, as a member of the East African Missions and Region 2, UNSOA is a
beneficiary of centralized ICT services provided by the Regional ICT Services
(RICTS) office of the Regional Service Centre Entebbe (RSCE). These services
include ICT Technical & Signals Training, Applications Implementation,
Autonomous ICT Communications, ICT Security & Compliance, and Physical ICT
Security and Surveillance. As per GA A/67/723, there is no separate funding
assessment made for the RSCE. Each mission contributes a portion of its budget
and personnel to enable the services of the RSCE. UNOPS has been requested to
assist in the implementation of this activity.
Key Duties and Responsibilities:
Under the supervision of the ICT
Technical and Signals Training Signals Operations Manager, the incumbent will be
responsible for:
  • Offer
    general office assistance, set up and maintain files/records, organize
    meetings, physical space planning, identification of office technology
    needs, maintenance of equipment inventory, 
    etc.;
  • Offer
    technical support and assistance in the set up and logistic support of
    trainings;
  • Carry
    out any other related administrative duties, as required, e.g.,
    operational training and travel administrative assistance, attendance and
    leave recording, recording of expenditures and  facilitation of financial recovery;
  • Compiling,
    summarizing and presenting basic information/data on project related
    issues;
  • Assist
    with the submission and review of project documents, cost plans, budgets,
    verification of availability of funds, ensuring necessary approval and
    entry in computerized systems;
  • Work
    closely with project management groups in other locations as required.
  • Assist
    with monitoring status of project proposals and receipt of relevant
    documentation for review and approval;
  • Assist
    with preparing status reports, performance reporting, and tracking project
    staffing requirements and expenditures;
  • Performs
    any other related duties as required.
Qualifications, Skills and
Experience: 
  • The
    ideal candidate for the United Nations UNOPS ICT Project Assistant vacancy
    should hold a High School or equivalent diploma.
  • At
    least five years of progressively responsible administrative experience in
    an international/multi-cultural organization in the field of ICT,
    training, administrative services or other related fields.
  • Working
    knowledge of the Department of Field Support, UN systems and applications
    and Staff Regulations and Financial Rules is highly desirable.
  • Proficient
    knowledge of MS Office required.
Language Requirements:
Fluency in English is required. Knowledge of a second UN language is highly
desirable.
Personal Competencies:
  • Professionalism: Excellent interpersonal skills and
    ability to establish and maintain effective working relations in a
    multi-cultural, multi-ethnic environment with sensitivity and respect for
    diversity. Ability to perform with minimal supervision, and work under
    pressure of frequent and tight deadlines often in difficult and demanding
    conditions.  Demonstrated ability to
    work towards the achievement of defined deliverables.
  • Communications: Excellent communication (spoken and
    written) skills, including the ability to convey complex technical
    concepts both orally and in writing, in a clear, concise manner. Ability
    to prepare reports, formulate positions on issues, articulate options
    concisely conveying maximum necessary information, and make and defend
    recommendations. 
  • Planning & Organizing: Ability to organize, plan and
    implement work assignments, manage competing demands and work under
    pressure of frequent and tight deadlines.
  • Teamwork: Strong interpersonal skills and
    ability to establish and maintain effective partnerships and working
    relations with people in a multicultural, multi-ethnic environment with
    sensitivity and respect for diversity.
How to Apply:
If interested in this job
opportunity, please click on http link below to visit website and create
profile or express interest if you already have a profile on the UN system
Deadline: 23rd June
2015

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