The Ugandan Jobline

• Keenly
  verify and track orders for stock and other supplies for Dedicated Service
  Providers, ensuring that the correct quantities are ordered, distributed
  and recorded as per agreed forecasts.
• Make
  sure that commodities are procured at a competitive price and according to
  MSI Uganda and USAID procurement guidelines.
• Ensure
  appropriate reconciliations of all stock delivered to Dedicated Service
  Providers, including reviewing appropriate management of stock cards,
  triangulation of data with service delivery and other records, and agreed
  implementation plans.
• Provide
  the Head Public Sector Strengthening with accurate, relevant and
  comprehendible data and analyses to inform work plans/budgets.

• Provide
  documentation to support Dedicated Service Providers to efficiently manage
  all cash and financial transactions, ensuring full compliance with all
  policies.
• Ensure
  all appropriate documentation for the DSP Team expense advances and
  reconciliations (including per diem) are submitted correctly, in time and
  in full compliance with all policies.
• Provide
  feedback to Dedicated Service Providers on financial expenditures, and
  proactively identify areas for improvement and improved accurate
  documentation.
• Ensure
  all Dedicated Service Providers receive training on appropriate financial
  and administrative documentation of all activities; and ensure that all
  individuals have appropriate tools and forms needed for documentation.

• Coordinate
  with Dedicated Service Providers to produce and analyse monthly
  performance dashboards and circulate to Head Public Sector Strengthening,
  the SMT, and COP.
• Develop
  tools and generate regular reports to track progress against
  recommendations for quality and operations improvement identified through
  dashboards, reviews, QTAs and other supervision reports.
• Ensure
  activity work plans and reports are effectively circulated to all
  Programme Operations teams as appropriate to ensure effective coordination
  of activities.
• Technically
  support DSP Cluster Leads to organise Cluster meetings, including
  appropriate documentation of all meetings, action points, and progress
  against action points from previous meetings.
• No
  stock-outs of supplies for DSPs

• Correct
  per diem reconciliation forms to Head Public Sector Strengthening for
  review and approval, and appropriate validation of reconciliation requests
• Accurate
  and timely reporting by all Dedicated Service Providers
• Ensure
  accurate and accessible records of all Outreach activities
• Provide
  effective team support and coordination

• The
  applicant should hold a Degree in Business Administration or related
  discipline or equivalent experience                                                                                                          
  
• Past
  experience providing excellent administrative support in a fast-paced
  business environment
• Working
  knowledge of Microsoft Office applications including MS Excel, Word and
  PowerPoint required
• Excellent
  verbal and written communication skills
• Keen
  attention to details, ability to spot inconsistencies in reports and data
• Experience
  editing written communication
• Possess
  the ability to work well with others in team environments, build consensus
  and drive change
• Ability
  to work in deadline driven environment with competing deadlines
• Highly
  organised and able to multi-task

• Attitude / Motivation: Successful performance at MSI is not
  simply defined in terms of ‘what’ people achieve, but equally is about
  ‘how’ people go about their jobs and the impact that they have on others.
• Initiative: Thinking ahead and taking action to
  make the most of opportunities by finding the optimum solution
• Innovative: Thinking creatively and outside of
  the box so that ideas generated create a positive outcome
• Effective Communication: Communicating through active
  listening and good questioning techniques, using appropriate body
  language, ensuring information is clear and concise.
• Responsive: Being responsive to changing
  priorities and demands
• Working Efficiently: Planning, prioritising and
  organising work to ensure work is accurate and deadlines are met
• Sharing Information: Sharing information and knowledge
  whilst maintaining confidentiality
• Focus on Learning: Taking responsibility for keeping
  knowledge and skills updated and for seeking opportunities to develop
  further
• Commitment: Awareness and understanding of goals,
  vision and values and how your role impacts on this and going the extra
  mile to meet role requirements
• Driven: Drive and determination to deliver results
• Accountable: Taking responsibility for appropriate
  decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change: Openness to embracing change within
  the organisation and being able to adjust plans/activities accordingly
• Motivated: Motivation towards achieving quality
  results to maximise potential
• Team Player: Working as part of a team by being
  supportive, flexible and showing respect for each other

• Accountability
  of all staff to each other and our clients and stakeholders
• Equality
  of opportunity and access
• Value
  for money in the management of our resources

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