Entry Level United States US Embassy Jobs – Purchasing Clerk

  Business Administration Jobs in Uganda, Embassy and Foreign Mission Jobs in Uganda, Finance Jobs in Uganda, Procurement and Logistics Jobs in Uganda, Uncategorized
Organisation: United States Embassy, US Mission in Uganda
Duty Station: 
Kampala, Uganda
Salary: 
Grade 6 (Ugshs. 28,759,256 to 42,137,269 p.a. Inclusive of
allowances)   
Vacancy No.: 40/2015
About US Embassy:
Welcome to the United States Embassy
in Kampala, Uganda.  The United States
has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads
the U.S Mission to Uganda.  The Mission
is composed of several offices and organizations all working under the auspices
of the Embassy and at the direction of the Ambassador.
Among the offices operating
under the U.S Mission to Uganda are:
  • United
    States Agency for International Development (USAID)
  • Centers
    for Disease Control
  • Peace
    Corps
Job Summary:  The
US Embassy Purchasing Clerk will support the Procurement Supervisor in managing
all aspects of procurement functions for State Dept., DAO, Refugee, NIH, CDC
and other agencies. This includes typing contract documents and purchase order,
dispatching the same to vendors and tracking of these orders to ensure delivery
and eventual payment and closure of file. The incumbent will carry out
purchasing a variety of “off the shelf” commodities.
Key Duties and
Responsibilities: 
1. Procurement requests:
  • Receive
    and review procurement requests for supplies.
  • Research
    of availability is by phone, fax and personally going to stores to find
    requested products.
  • Once
    product availability is assured, negotiate for best price.
  • After
    receipt of quotations verify that they are in conformity with Federal
    Acquisition Regulations and local commercial requirements
2. Purchase Order:
  • Prepare
    purchase orders on the basis of competitive process, obtain approval by
    authorized sections.
  • The
    Purchasing Clerk will deliver Purchase Orders to vendor the vendor copy
    and provide delivery instructions, distribute to relevant sections,
    monitor and follow up to ensure prompt delivery of items and services.
3. Petty Cash Transactions:
  • In
    charge of the preparation of petty cash advance vouchers, obtain
    authorization and get cash from GSO sub-cashier.
  • Routinely
    inspect and verify items, pay vendors and deliver order to GSO receiving
    section.
  • Prepare
    vouchers for cash reconciliation.
4. Processing Payment:
  • Ensure
    that vendor payments are made in a timely manner in compliance with the
    prompt payment act.
  • Request
    invoices, verify accuracy with order and receiving reports and process
    payment and send vouchers requesting for checks to B/F, follow up with the
    payment and advise vendors on expected time of payment.
5. Market Research:
  • Establish
    and maintain good working contacts with vendors.
  • Actively
    monitor the local market to find out what new stores will open and visits
    them after opening.
  • Prepare
    and maintain an up-dated local vendor’s register, open, maintain and
    retire files.
6. Other Duties: The
Purchasing Clerk will serve as the Back-up for Procurement Assistant and any
other duties requested by GSO, Procurement Supervisor, Data posting for the
procurement tracking system, maintain the section’s library of catalogs and
purchasing a variety of “off-the-shelf” items as assigned by GSO or
A/GSO.
Qualifications, Skills and
Experience:
NOTE:  All applicants must
address each selection criterion detailed below with specific and comprehensive
information supporting each item.
  • The
    ideal candidate for the United States US Embassy Purchasing Clerk should
    have completed secondary school and hold a diploma in a relevant field.
  • At
    least two years’ experience in procurement, purchasing or supply management
    is required.
  • Detailed
    knowledge and understanding of U.S. Government regulations and their
    application to specific situations, in-depth use of catalogs and equipment
    indexes is required.
  • Excellent
    organizational skills, sense of priorities, ability to understand and
    process various types of USG documents, computer skills in various
    programs.
  • Language Proficiency: List both English and host country
    language(s) by level and specialization. Level III (Good Working
    Knowledge) Speaking/Reading/Writing in English is required.
How to Apply:
All those interested in
working with the US mission in Kampala should send their applications and
strictly adhere to the following:
  • Universal
    Application for Employment as a Locally Employed Staff or Family Member (DS-174),
    Download
    it Here    .
  • A
    current resume or curriculum vitae.
  • Candidates
    who claim US Veterans preference must provide a copy of their Form DD-214
    with their application.  Candidates
    who claim conditional US Veterans preference must submit documentation
    confirming eligibility for a conditional preference in hiring with their
    application.
  • Any
    other documentation (e.g. essays, transcripts/certificates, awards) that
    addresses the qualification requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at
KampalaHR@state.gov
NB: Only electronic submissions will be
accepted and only shortlisted candidates will be contacted.
Please clearly indicate the
position applied for in the subject area of the email submission.
Please use standard file
types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send
all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 29th June
2015
The US Mission in Kampala
provides equal opportunity and fair and equitable treatment in employment to
all people without regard to race, color religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.

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