The Ugandan Jobline

• Prepare
  all communications (correspondence, agenda and notices) for Board,
  Committees and ExCo meetings.
• Routinely
  attend Board, Committee and ExCo meetings and draft minutes memos and
  other correspondence to communicate Board decisions for the Chairman,
  Committee Chairperson, Managing Director or Corporation Secretary
• Assemble
  information from a variety of sources to facilitate the preparation of
  Board memoranda.
• Keep
  custody of all Board and ExCo papers, documents and minutes.
• Prepare
  a schedule of Board, Committees and ExCo meetings and maintain a diary of
  meetings. Make changes to schedules where necessary.
• Prepare
  attendance registers and maintain them. Use register to prepare allowance requisition
  and reimbursement for payments to Board members for review and approval by
  Managing Director
• Prepare
  schedules of information Board or Sub Committees have requested from
  management. Prepare schedules of information management wants to submit to
  Board or Sub Committees.
• Maintain
  a record of Board and Committee Activities.
• Arrange
  for the training and development of Directors
• Make
  travel arrangements, bookings and prepare itineraries and obtain travel
  documents for Board members
• Actively
  facilitate efficient and effective running of the Board and Committee
  meetings.
• Manage
  and supervise the Board Administrative Officer/Personal Assistant to the
  Corporation Secretary and review all his / her work.
• Carry
  out appraisal of the Board Administrative Officer / Personal Assistant to
  the Corporation Secretary.
• Actively
  participate in the preparation of the Board Affairs Section budget for
  review by the Corporation Secretary.
• Prepare
  the procurement plan for the section for review by the Corporation
  Secretary.

• The
  applicant should be a Chartered Secretary qualification (ICSA) or Degree
  in Secretarial Studies or Degree in Business related field.
• A
  minimum of five years’ experience in administration or secretarial work in
  a Government, parastatal or large commercial organisation.
• Excellent
  oral and Written communication skills
• Computer
  Skills (Presentation, Excel, PowerPoint and Word Processing)
• Excellent
  interpersonal skills
• Analytical
  – ability to comprehend board papers.
• Organisational
  skills
• High
  degree of Discretion
• Initiative
  
• Courtesy
• Tact
  and diplomacy
• Stress
  management skills

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