Board Administrator – National Social Security Fund (NSSF)

Job Title:    Board Administrator
Organization: National Social Security Fund (NSSF)
Duty Station: Kampala, Uganda
Reports to: Corporation Secretary
About US:
The National Social Security
Fund (NSSF) is positioning itself to be the Social Security Provider of Choice
in Uganda. Our belief at the Fund is that each employee contributes directly to
the growth and success of the business and each employee is expected to take
pride in being a member of the team. NSSF envisions a shared purpose of being
the Social Security Provider of choice with the provision of exceptional
customer service and a motivated and skilled workforce.
Job Summary: The Board Administrator will support the Corporation
Secretary by providing secretarial and administration services to the Board of
Directors and ExCo.
Key Duties and
  • Prepare
    all communications (correspondence, agenda and notices) for Board,
    Committees and ExCo meetings.
  • Routinely
    attend Board, Committee and ExCo meetings and draft minutes memos and
    other correspondence to communicate Board decisions for the Chairman,
    Committee Chairperson, Managing Director or Corporation Secretary
  • Assemble
    information from a variety of sources to facilitate the preparation of
    Board memoranda.
  • Keep
    custody of all Board and ExCo papers, documents and minutes.
  • Prepare
    a schedule of Board, Committees and ExCo meetings and maintain a diary of
    meetings. Make changes to schedules where necessary.
  • Prepare
    attendance registers and maintain them. Use register to prepare allowance requisition
    and reimbursement for payments to Board members for review and approval by
    Managing Director
  • Prepare
    schedules of information Board or Sub Committees have requested from
    management. Prepare schedules of information management wants to submit to
    Board or Sub Committees.
  • Maintain
    a record of Board and Committee Activities.
  • Arrange
    for the training and development of Directors
  • Make
    travel arrangements, bookings and prepare itineraries and obtain travel
    documents for Board members
  • Actively
    facilitate efficient and effective running of the Board and Committee
  • Manage
    and supervise the Board Administrative Officer/Personal Assistant to the
    Corporation Secretary and review all his / her work.
  • Carry
    out appraisal of the Board Administrative Officer / Personal Assistant to
    the Corporation Secretary.
  • Actively
    participate in the preparation of the Board Affairs Section budget for
    review by the Corporation Secretary.
  • Prepare
    the procurement plan for the section for review by the Corporation
Qualifications, Skills and
  • The
    applicant should be a Chartered Secretary qualification (ICSA) or Degree
    in Secretarial Studies or Degree in Business related field.
  • A
    minimum of five years’ experience in administration or secretarial work in
    a Government, parastatal or large commercial organisation.
  • Excellent
    oral and Written communication skills
  • Computer
    Skills (Presentation, Excel, PowerPoint and Word Processing)
  • Excellent
    interpersonal skills
  • Analytical
    – ability to comprehend board papers.
  • Organisational
  • High
    degree of Discretion
  • Initiative
  • Courtesy
  • Tact
    and diplomacy
  • Stress
    management skills
How to Apply: 
All suitably qualified and
interested candidates should deliver their applications to the Registry on 13th
Floor Workers House for registration and onward transmission.
NB: Please note that canvassing or lobbying
will lead to automatic disqualification of the candidate.
Deadline: 26th June 2015
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