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World Vision International Relief Jobs - People and Culture (HR) Assistant

Organisation: World Vision
Reports to: People and Culture Director
Duty Station: Kampala, Uganda

About WVU:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice in over 40 districts of Uganda. World Vision is committed to the protection of children and does not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”  

Job Summary: The People and Culture (HR) Assistant will offer secretarial, administrative and coordination support to the division by developing and maintaining office systems and procedures, in line with the division strategy in order for the division to achieve the goals of the organization.

Key Duties and Responsibilities: 
1. Information Management:

  • Receives, screens and presents to the supervisor information or data on which she bases her decisions.  This includes incoming letters and other documents from other divisions and/or outside of World Vision.
  • Follow up feedback on the mails for appropriate action.
  • Quickly respond to all general inquiries of the division
  • Attend to phone calls to the division
2. Management of Meetings:
  • Book meeting venue and communicate meeting details including date, time and agenda.
  • Book interview venues, requisition for money for facilitation for panel.
  • Prepare material/stationery for meetings
  • Request for vehicle to facilitate the team where necessary
  • Prepare minutes for meetings attended
  • Prepare interview documents e.g. Application and registration forms.
  • Invigilate written tests during practical interviews.
3. Customer Care: Receives all visitors/clients coming in the Division and directs those who do not warrant seeing the supervisor to other managers.
4. Communication: Ensures good flow and appropriate action on correspondence and documents from the supervisor’s office to other department.
5. Staff Files:
  • Management of staff files
  • Open files for new staff
  • Process and file all documents for staff
  • Staff Letters: Process staff letters.  These include: Contract appointments, Transfers, End of Contracts, Acceptance of resignation, Letters of Undertaking (loans), Application for passports and visa, Application for opening new accounts and Invitation letters (for visitors)
  • Attend and participate/lead in daily devotions and weekly Chapel services.
6. Others: Liaise with procurement and services providers to provide new Identity cards for staff

Qualifications, Skills and Experience:  
  • The HR Assistant should hold a Bachelor’s Degree in Office and Information Management/Science, Secretarial duties, Office Management Science or Human Resource Management
  • At least three years’ experience in related job roles
  • Good Customer Care skills
  • Excellent planning and organizational skills
  • Good Interpersonal skills
  • The applicant should be accurate and organized at work.
  • Possess the ability to work in a team to achieve excellence in execution, committed, accountable and passionate about the work we do.
  • Commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.
  • Track record demonstrating high integrity, reliable and dependable
  • Good networking and influencing skills
  • Ability to work with minimal supervision
  • Computer literacy skills
  • Must be a committed Christian, able to stand above denominational diversities.

How to Apply: 
All suitably qualified candidates must send their applications with complete Curriculum Vitae, via email to:  Please address the application to the People and Culture Specialist (Recruitment) and do indicate the post title in the email subject line.

NB: Qualified female candidates are particularly encouraged to apply.

Deadline: Wednesday, 9th July, 2014

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