Procurement Assistant Career Jobs at Instep Business Solutions (IBS)

Organisation: Instep Business Solutions (IBS)
Duty Station:  Kampala, Uganda
Reports to: Country Manager
About IBS: 
Instep Business Solutions (IBS) looks to recruit for its valuable client, a leading professional cleaning and allied services company is looking to recruit a Sales Administrator to join its vibrant sales team.
Job Summary: The Procurement Assistant will provide support to the organization in provision of materials and equipment used in operations.
Key Duties and Responsibilities: 
  • Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
  • Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department/school; identify available suppliers for each requisitioned item.
  • Process requisitions into purchase orders.
  • Correspond with vendors regarding prices, product availability, and delivery.
  • Data entry, verification and maintenance of an electronic requisitioning system or database.
  • Organize and maintain computerized records containing vendor and bid information.
  • Maintain and update professional library publications.
  • Clerical duties including filing, typing, data entry, and completing and processing mail, standard purchasing forms and bid responses/quotations.
  • Coordination of project procurement documentation (reports, correspondence, presentations, spreadsheets, supplier queries and data, purchase orders, requisitions etc.) including the preparation, formatting, approval and distribution.
  • Coordinate meetings and logistical details for the project procurement team, including travel, off-site meetings and meeting requirements. May attend meetings for administrative support.
  • Distribution, maintenance of hard-copy and electronic filing for project procurement records and other files.
  • Respond to both internal and external inquiries on basic procurement issues.
Qualifications, Skills and Experience: 
  • The candidate should hold professional CIPS Diploma in Purchasing & Supply or its equivalent
  • A minimum of two years relevant working experience
  • Past exposure and experience in the hospitality industry is an added advantage
  • Proficiency in ICT
  • Excellent communication and interpersonal skills
  • Ability to work as part of a team with minimum supervision
  • Keen to detail
Remuneration: An attractive salary package, in addition to benefits is on offer dependent on skills, qualifications and experience.
How to Apply: 
If you are interested in the aforementioned job opportunity, please send your CV in MS Word to and indicate the job title on the subject and current and expected salary.
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