United Nations Jobs – Travel Assistant at Regional Service Centre Entebbe (RSCE)

Job Title: Travel Assistant
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station:
Entebbe, Uganda
Grade: GL-4
Vacancy Announcement
Number:
RSCE-2014-GS-HRS-004
Reports to:
Unit Chief
About RSCE:
The Regional Service Centre Steering Committee is the
decision-making body for RSCE, in compliance with General Assembly resolutions,
United Nations Secretariat rules and regulations, strategic guidance from
United Nations Headquarters and oversight bodies. The Steering Committee
consults with the Global Field Support Strategy Implementation Coordination
Team, as required.
The Regional Service Centre, as approved by the
Member States, is owned, managed and staffed by the regional missions it
serves. This framework reinforces the existing missions’ chain of command
structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also
ensures that staffing for RSCE will be achieved through the redeployment of
resources from the regional missions it serves.
Key Duties and Responsibilities:
  • Calculate airfare, excess baggage
    entitlements, terminal expenses, daily subsistence allowance for staff and
    dependents travelling on missions, etc.
  • Offer information to staff and consultants
    on the most direct and economical route, and plans routings and
    itineraries, plus the most economical airfare rates for such travel as
    permitted by the rules and regulations.
  • The Travel Assistant will also offer
    relevant information on rates and travel schedules for specific
    itineraries
  • Contact airlines or travel agencies to
    make reservations, and request issuance of tickets.
  • Initiate requests for visas.
  • Review of travel claims and supporting
    documentation for completeness, accuracy, reasonableness, validity, and conformity
    with UN Staff Rules.
  • Guide and advise substantive offices,
    travelers, and other relevant staff of arrival information, requesting
    arrangements to be made accordingly for traveler.
  • Perform any other duties as directed by
    the supervisor.
Qualifications, Skills and
Experience:
  • The ideal candidate for the aforementioned
    UN Career Opportunity must have completed secondary education and
    additional relevant certification/ diploma or other supplemental academic
    qualifications or training in the field of business administration or
    contract management.
  • A minimum of four years’ experience in the
    field of travel and visa at the national or international level.
  • Prior experience with the United Nations
    or NGOs would be an added advantage but not a pre-requisite.
Language Skills: Fluency in written and spoken English with
excellent communication and drafting skills
Personal Competencies:
Professionalism: Good knowledge of travel related processing
requirements; solid experience; ability to apply sound judgment in the context
of assignments given; ability to recognize and act in the face of conflicting
priorities.
Communications: Good communication skills (spoken and written),
including the ability to draft standard memoranda and to articulate ideas in an
effective style.
Technological Awareness: Proficient computer skills and use of
relevant software, e.g. word processing, travel and IMIS related software, and
data entry processes.
Teamwork: Good interpersonal skills
and ability to develop working relations in a multi-cultural, multi-ethnic
environment with sensitivity and respect for diversity, including gender
balance.
How to Apply: 
All suitably qualified and interested candidates should send their
applications to the following address: rsce-hrs-recruitmentservices@un.org or
hand deliver them to: United Nations Regional Service Centre Entebbe RSCE –
Entebbe Support Base, Buku Road P.O Box 710, Uganda. All applicants are
encouraged to apply by e-mail and must include the Vacancy Announcement Number
and the Job Title.
The completer applications must include the following documents:
  • Cover Letter (letter of motivation or
    application letter);
  • The United Nations Personal History form
    (P-11), Download
    Here
    .
  • Academic Certificate(s) and/or High
    School/Secondary Diploma;
  • Copy of birth certificate; or copy of
    National ID; or copy of National Passport
  • Internal candidates must submit the two
    (2) most recent performance evaluations (e-PAS).
Deadline: 6th June,
2014

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