Admin Careers – Executive Assistant at Uganda National Roads Authority (UNRA)

Organisation: Uganda
National Roads Authority (UNRA)
Funding Source: Islamic
Development Bank (IDB)
Duty Station:  Kampala, Uganda
Reports to: Project Manager,
UNRA
About UNRA:
The Uganda National Roads Authority (UNRA) was established by an Act of
Parliament; The Uganda National Authority Act, No. 15 of 2006. UNRA became
operational on 1st July 2008.  The
mandate of UNRA is to develop and maintain the national roads network, advise
Government on general roads policy and contribute to addressing of transport
concerns, among others.
About IDB Project:
Government of the Republic of Uganda has received funds from the
Islamic Development Bank (IDB) towards the upgrading of Tirinyi – Pallisa –
Kumi and Pallisa – Kamonkoli Road Project. A Project Management Unit (PMU) is
to be established to ensure that the Project is implemented according to the
agreed terms and conditions.
Job Summary: The Executive
Assistant will provide secretarial and administrative support to the Project
Management Unit (PMU).
Key Duties and
Responsibilities:
  • Schedules appointments and receives
    visitors to the office.
  • Prepares and processes all correspondences
    to and from the PIU office.
  • Ensures timely availability of all
    provisions required for the office.
  • Ensures that the PIU offices are kept
    clean and tidy.
  • Makes arrangements for meetings, writes
    and types minutes of the meetings as may be required.
  • Liaises with the relevant officials of the
    Authority in arranging for the officers’ travel and accommodation.
  • Maintains up to date records for the PIU
    office.
  • Drafts simple correspondences for the
    Project Coordinator’s signature.
  • Performs any other duties as may be
    assigned.
Qualifications, Skills
and Experience:
  • The holder of the post must have either a
    degree in secretarial studies from a recognized university with at least
    three years working experience, OR a diploma in secretarial studies from a
    recognized institution with relevant working experience of at least five
    years in a large organization.
  • The applicant should be pleasant
    personality with a good command of the English language, have personal
    initiative and be able to work under minimal supervision.
  • Demonstrated competence in the use of
    computers and knowledge of basic computer applications (MS Word and Excel)
    are required.
  • Knowledge of shorthand, training and/or
    experience in office management, and road Sector experience are an added
    advantage.
Salaries and
Benefits: 
Appointments
will be made on very attractive, negotiable monthly salary packages plus a
range of benefits.
How to Apply:
All candidates should
send their applications accompanied by:
  • A capability statement detailing the
    applicant’s general qualifications, adequacy for the post and illustrated
    personal experience
  • Copies of testimonials (the applicant must
    endorse on each copy of the submitted testimonials);
  • Detailed curriculum vitae duly signed by
    the applicant on each and every page and showing previous positions held;
  • Current salary;
  • Names of three referees; and
  • Contact addresses and day time telephone
    contacts of applicant should be submitted to:
The Secretary of the
Board of Directors,
Uganda National Roads
Authority (UNRA),
Plot 5, Lourdel Road,
P.O. Box 28487,
Kampala, Uganda.
NB: Only short-listed candidates will be
contacted. Canvassing or lobbying by applicants or their representatives will
lead to disqualification.
Deadline: Friday, 20th June
2014 by 17.00 hours

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