2 Administrative Secretary Job Opportunities at Nkumba University

Organisation:  Nkumba University
Duty
Station
Entebbe, Uganda
Reports to: University Secretary
About
Us:
Nkumba University is a private chartered
University (Legal Notice No. 3 of 2007). Its mission is to provide an
environment that enables the cultivation of Competence, Confidence, Creativity
and Character in the academic, professional and social interaction. The
University is strengthening its management and administrative systems to
enhance both policy initiation and implementation through recruitment of highly
qualified and committed individuals.
Job
Summary:
The Administrative Secretary will
provide high level administrative assistance to the department head; performs a
full range of varied complex, sensitive, highly responsible, and confidential
office administrative, secretarial, and advanced clerical, support functions of
a general or specialized nature with only occasional instruction or assistance,
exercise good judgment and maintain confidentiality in maintaining and
sensitive information, records, and reports.
Key
Duties and Responsibilities: 
  • Perform duties of a personal
    assistant
  • To be in charge of the
    respective office
  • Maintain calendar of
    activities, meetings, various events assigned for the department head;
    coordinate activities and meetings, schedule meetings.
  • Prepare special reports and
    correspondences and perform special project that may require researching,
    gathering and organising information from a variety of sources.
  • Process mail including
    receiving, screening, time – stamping and distributing incoming and outgoing
    correspondence and packages.
  • Develop, manage and maintain
    an up-to-date and effective filing system
  • Receive and screen
    communications received in the office
  • Deal with all the public
    relations issues in the respective office
  • Supervise all departmental
    office support staff
  • Oversee the departmental or
    office petty cash
  • Organise and serve as
    secretary at departmental meetings
  • Maintain the itinerary for the
    head of department
Qualifications,
Skills and Experience: 
  • The Administrative Secretary
    should possess a Bachelors degree in one of the following fields i.e. Secretarial
    Studies, Office Administration and Secretarial Studies, Office Management
  • At least two years’ experience
    in secretarial work
  • Possession of a master’s
    degree will be an added advantage
  • Computer literacy skills in
    various software applications
  • Excellent communication skills
  • Customer care skills
  • Excellent interpersonal skills
  • Information management skills
  • Letter writing and report
    presentation
  • High personal initiative and
    reliability
  • High degree of personal integrity
    & Leadership skills
Age: 27 – 50 years
How to Apply:
All those willing
to work in one of Uganda’s leading higher institutions of learning should
please hand deliver 13 copies of the following documents to the address below
OR hand delivered:
  • Dully filled application form, Download
    Here
    .
  • Detailed curriculum vitae.
  • Copies of certificates and three sealed
    letters of reference.
The University
Secretary,
Nkumba University,
P.O. Box 237,
Entebbe. Uganda.
NB: Please clearly indicate the post
applied for on the envelope (‘‘Application for the
position of
………’’.). Only shortlisted candidates shall be contacted.
Deadline: 19th May 2014 by 5:00 p.m.

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