Job Title: Office
Manager/Accountant
Manager/Accountant
Organisation: Chemonics International Inc
Project: Famine Early Warning Systems Network (FEWS NET
III)
III)
Funding Source: USAID
Duty Station: Kampala, Uganda
About FEWSNET:
Chemonics International Inc., a leading international consulting firm
based in Washington, D.C., seeks experienced professionals for USAID’s Famine
Early Warning Systems Network (FEWS NET III), the world’s premier provider of
high quality food security analysis and early warning. Created in response to
the 1984 famines in East and West Africa, this $200 million, five-year activity
(2012-2016) aims to collaborate with international, regional, and national
partners to provide timely and rigorous early warning and analysis of
potential, emerging, and/or evolving food security issues in order to inform
appropriate humanitarian response. The project currently covers 31 countries,
with plans to expand over the coming five-year phase.
based in Washington, D.C., seeks experienced professionals for USAID’s Famine
Early Warning Systems Network (FEWS NET III), the world’s premier provider of
high quality food security analysis and early warning. Created in response to
the 1984 famines in East and West Africa, this $200 million, five-year activity
(2012-2016) aims to collaborate with international, regional, and national
partners to provide timely and rigorous early warning and analysis of
potential, emerging, and/or evolving food security issues in order to inform
appropriate humanitarian response. The project currently covers 31 countries,
with plans to expand over the coming five-year phase.
Job Summary: The USAID
Office Manager/Accountant will be responsible for all financial matters
relating to the project, including managing the project’s accounting
transactions and books, monitoring project budget expenditures, and assuring
proper financial reporting.
Office Manager/Accountant will be responsible for all financial matters
relating to the project, including managing the project’s accounting
transactions and books, monitoring project budget expenditures, and assuring
proper financial reporting.
Key Duties and
Responsibilities:
Responsibilities:
1. Financial Management: Supervise and manage all financial and
accounting operations including but not limited to, maintaining or verifying
petty cash transactions, reconciling petty cash balances at least once a week,
maintaining bank balances up-to-date and reconciling accounts on a monthly
basis, and requesting funds, as necessary, through wire transfer from home
office.
accounting operations including but not limited to, maintaining or verifying
petty cash transactions, reconciling petty cash balances at least once a week,
maintaining bank balances up-to-date and reconciling accounts on a monthly
basis, and requesting funds, as necessary, through wire transfer from home
office.
2. Record-Keeping:
- Enter accounting transactions into Abacus
Software on a daily basis, assist home office field accounting and project
management staff in reconciling intercompany accounts, respond without
delays to home office accounting questions or concerns. - Prepare backup documentation for each
transaction before submitting to COP for approval and issuing payment.
3. Procurement and Inventory Management:
- Oversee all project procurements and the
inventory/maintenance of all equipment, materials and supplies necessary
to the execution of project activities. - Keenly verify vendor invoices and
deliveries, and make sure that all supporting documents are received and
correct. - Maintain equipment inventory, verifying
all inventory items twice a year to make sure that the value of all items
booked in Abacus under inventory accounts matches with the total value
indicated in the inventory report. - Guarantee that all inventory are labeled
in accordance with USAID guidelines.
4. Oversee all vendor accounts: Review all vendor invoices for
accuracy, monitor vendor balances, issue and send checks signed by the COP to
appropriate beneficiaries.
accuracy, monitor vendor balances, issue and send checks signed by the COP to
appropriate beneficiaries.
5. Payroll, travel expenses and expense reports:
- Carry out payroll and make disbursements.
- Monitor and track all personnel benefits
including vacation and sick day balances and bonuses. - Process and submit required documentation
and personnel taxes (as requisite by local law) to Ministry of Finance. - Process travel advances to local staff and
follow-up on outstanding balances. - Verify and process expense reports
generated by the staff.
6. Financial Monitoring:
- Work closely with the National Technical
Manage and home office team to develop a management system for monitoring
the budget for project activities, level of effort. Support the technical
departments with the financial monitoring of activities in the field
according to established procedures and calendars, as and when needed. - Contribute to the preparation of
contractually required financial reports, as well as any other financial
reports required by Chemonics International. - Upon financial audit, provide the
necessary technical support to the auditors conducting the audit and
assure the implementation of any audit-based recommendations.
7. Supervisory responsibilities: Offer oversight and
supervision to office administrative assistant, if applicable, and driver.
supervision to office administrative assistant, if applicable, and driver.
Qualifications, Skills and
Experience:
Experience:
- The applicant must hold a bachelor’s
degree in Accounting, Finance or related field; Masters preferred. - At least five years’ experience in
accounting, financial and procurement management. - Excellent speaking and writing skills in
English required. - Advanced computer skills, particularly in
MS Office Software, Word Processing and Spreadsheets required. - Prior supervisory experience preferred.
- Demonstrate excellent interpersonal skills
and the ability to be a strong team player. - Present a professional demeanor and
exercise professional judgment. - Possess the ability to prioritize work
assignments; capable of making decision which will foster timely work
completion. - Excellent and demonstrated organizational
skills, attention to detail. - Ability to perform well with minimal
supervision.
How to Apply:
All those interested in this vacancy should send their CVs and cover
letters to: [email protected]
letters to: [email protected]
NB: Only candidates qualified for the position
will be contacted.
will be contacted.
Deadline: 13th April
2014
2014
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