3 PA and Administration Assistants at Umeme

Organisation: Umeme Limited
Duty Station: Kampala, Uganda
Ref:                      CCD 11
Reports to:           General Manager or Business Services Manager, Capital and Contracts Division

About Umeme:
Umeme Limited is an Electricity Distribution Company listed on the Uganda and Nairobi Securities Exchange, with Actis’ Infrastructure 2 fund as a majority investor. Actis is a leading investor in the emerging markets, managing over US$4.8bn worth of investment on behalf of more than 100 institutional investors, including the Commonwealth Development Corporation (CDC), a UK Government owned company.

Job Summary: The PA and Administration Assistants will be responsible for the general administration activities and/or duties of Personal Assistant, independently and under instruction from one or more colleagues, to support and ensure effective, efficient and compliant operation of the Division.

Key Duties and Responsibilities:
  • Conduct and/or supervise administrative duties in line with good office practice
  • Handle logistical issues, including ordering supplies, completing forms, handling mail and incoming and outgoing paperwork.
  • Develop and maintain filing and reference systems in order to access information in a timely manner.
  • Check and confirm compliance with routine processes within the Division.
  • Organise meetings and schedule appointments.
  • Facilitate communication channels with other departments as well as external organizations and individuals.
  • Work with colleagues to support the delivery of consistently high standards of operation and achievement of targets within the Division.
  • Perform any other official duties as may be assigned by the Supervisor 
Qualifications, Skills and Experience:
  • The applicant should hold any Bachelor’s Degree
  • Good knowledge and use of the MS Office suite (Word, Outlook, PowerPoint, Excel)
  • Experience in an administrative role is advantageous
  • Capable and competent in general administrative duties with a professional and common sense approach to carrying out tasks to conclusion and to a high standard of efficiency.
  • Disciplined, flexible and willing approach towards work.
  • Excellent ability to prioritise and multi-task the tasks that are assigned.
  • Ability to work to meet time deadlines under pressure.
  • Ability to make judgment calls, maintain confidentiality and work independently.
  • Ability to interact with stakeholders and staff at all levels within the organization.
  • Excellent written and verbal communication skills.

How to Apply:
If you believe you are the ideal candidate and desire a career in Umeme, please send your application and CV clearly detailing your suitability for the position in terms of required qualifications and experience to: recruit.hr@umeme.co.ug. UMEME is an equal opportunity employer: Any influence-peddling will lead to automatic disqualification.

Deadline: Friday, 20th December 2013 by 5:00p.m.

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