Procurement Specialist Job Vacancy at TASO Uganda

Organisation: The AIDS
Support Organization (TASO Uganda)
Reports to: Director Human
Resources & Administration
Duty Station: Kampala, Uganda
Ref: TS/HR/PU 001
About TASO:
The
AIDS Support Organization (TASO Uganda), an organisation contributing to a
process of preventing HIV infection, restoring hope and improving the quality
of Life of persons, families and communities affected by HIV infection and
disease.
Job Summary: The Procurement
Specialist will manage the procurement function of TASO, provide technical
assistance to the procurement committees on procurement matters and give
support to departments in regard to procurement activities.
Key Duties and
Responsibilities:
  • To develop
    procurement policies, systems, guidelines and procedures for TASO and
    ensure compliance to them
  • Prepare,
    authorize and approve contracts and Memorandum of understanding with
    suppliers. Provide technical support and guidance to TASO management and
    departments on procurement issues
  • Prepare and
    submit periodic reports on procurement activities
  • Lead the process
    of timely pre-qualifying suppliers on annual basis.
  • Develop and maintain
    organizational procurement capacity by providing training and support to
    staff with regard to procurement process and governance.
  • Liaise and
    coordinate with the Chairman of the procurement committee on all
    procurement matters.
  • Coordinate the
    work of the Procurement Committee, as well as the procurement activities
    of the respective departments or units of TASO Identify sources of supply
    for the procurement of items and services required, and invite tenders or
    place orders as necessary
  • Coordinate the
    processing of tenders for supply of goods or services
  • Provide
    operational support and advice to management and staff in relation to
    procurement, contracting and contactor management. Monitoring of
    procurement chain performance across TASO
  • Support
    Procurement Standards capacity development for TASO teams including
    benchmarking other organizations
  • Represent and
    service TASO membership on national procurement association
  • Facilitate and
    coordinate best practice tendering and contracting activities. Including:
    -Reviewing draft tender documents for compliance with standards; – Placing
    tender advertisements; – Managing tender box openings; – Coordinating
    tender evaluation processes;
Key Result Areas:
  • Procurement
    policies, systems, strategies, plans and procedures developed Technical support
    and guidance provided on procurement matters
  • Contracts and
    memorandum of understanding developed.
  • Compliance with
    procurement process established and reports written
  • Organizational
    capacity development provided.
  • Coordination
    with the Chairman procurement Committee done.
Qualifications, Skills &
Experience:
  • The applicant
    should possess a Bachelor’s Degree and Masters Degree in Procurement and
    Supplies Management. Membership to Institute of Procurement Professionals
    of Uganda (IPPU) and or the Chartered Institute of Purchasing and Supply
    Management are a must.
  • At least three  years in the management of procurement
    activities in a fairly large organization, preferably donor-funded.
  • Knowledge of
    Laws, policies and regulations governing procurements will be an added
    advantage.
  • Procurement of
    Medical Supplies skills
  • Excellent Interpersonal
    skills
  • Good Communication
    skills
  • Good negotiation
    skills
  • Computer literacy
    skills
How to Apply:
All
interested Candidates MUST attach a fully filled Application Form, Download
Here
, which can be down loaded from the TASO Website at
www.tasouganda.org or any TASO Center.
Note:
Please firmly staple your papers together.
Only
short listed candidates will be contacted. 
Please
forward your applications to: The Director Human Resource & Administration
TASO Uganda P.O. BOX 10443 Kampala, Uganda. “OR hand deliver your application
to TASO Headquarters Level II, located at Old Mulago Hospital
Deadline: 29th November 2013
by 4:30 pm
.

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