4 Administrative Assistant Jobs at The Parliamentary Commission

Organisation: The Parliamentary
Commission of Uganda
Duty Station: Kampala, Uganda
Reports To: Senior
Administrative Officer
Salary Scale: PC 4
Ref: P3/EXT/03/13
About Us:
The Parliamentary
Commission of Uganda serves the following functions;
  • To appoint,
    promote and exercise disciplinary control over persons holding public
    office in Parliament;
  • To review the
    terms and conditions of service, standing orders, training and
    qualifications  of persons holding office in Parliament;
  • To provide a
    Parliamentary reporting service;
  • To provide such
    other staff and facilities as are required to ensure efficient functioning
    of the Parliament;
  • To cause to be
    prepared in each financial year, estimates of revenue and expenditure for
    the next financial year; and
  • To make
    recommendations to Parliament, or with the approval of Parliament,
    determine the allowances payable and privileges available to the Speaker
    and Members of Parliament.
Job Summary: The Administrative
Assistant will offer efficient and effective administrative support services to
the Parliamentary Service.
Key Duties &
Responsibilities:
  • Provide office administrative services to the
    Parliamentary Commission
  • Manage office correspondences and records in
    line with prescribed records management procedures and practices
  • Perform administrative duties such as drafting
    and typing/ processing correspondences and other office specific documents
  • Plan and manage office supplies and logistics
  • Organize meetings, and take and produce minutes
  • Effectively and efficiently maintain diary
    entries
  • Perform any other duties that may be assigned
    from time to time
Qualifications, Skills &
Experience:
  • The applicant should hold an Honours Bachelor’s
    Degree in Secretarial Studies, Administrative and Secretarial Science or
    Office and Information Management from a recognized
    University/Institution.
  • Proficiency in typing, word processing and
    computer skills
  • Good office management skills
  • Excellent written and verbal communication
    skills
  • Good customer care and client relations skills
  • Excellent interpersonal and networking skills
Age Limit: 21 -27 Years
How to Apply:
All
applications should be addressed to the Secretary, Parliamentary Commission,
P.O Box 7178 Kampala, Uganda via post or hand delivered to the Parliamentary
Registry, Room No. 112, 1st Floor, South Wing, Parliament of Uganda.
All
applicants should endeavor to attach recent passport size photographs,
Curriculum Vitae. Certified copies of academic certificates and transcripts and
indicate two (2) competent referees.
Serving
Officers in Government institutions should route their applications through
their respective Heads of Departments.
NB: Only shortlisted
candidates shall be contacted.
Deadline: Friday, 29th
November 2013 at 5:00p.m.

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