Administrative Assistant/Receptionist Job at MRC/UVRI Uganda Virus Research Unit

Organization: The MRC/UVRI
Uganda Virus Research Unit on AIDS
Duty Station: Masaka, Uganda
Reports to: Scientist

The MRC/UVRI Uganda Virus Research Unit on AIDS was established
following a request in 1988 from the Uganda Government to the British
Government for collaboration on the research of HIV (Human Immunodeficiency
Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of
excellence in HIV/AIDS related research. It conducts large-scale
epidemiological and intervention studies, clinical trials, virological and
immunological research and behavioral studies, clinical trials, virological and
immunological research and behavioral studies, and has generated a wealth of
research results that have been used to inform policy and practice, and that
have led to a large number of scientific publications in peer reviewed journals
over time. The Unit is based at Uganda Virus Research Institute (UVRI) in
Entebbe. MRC/UVRI is seeking keen, experienced and suitably qualified Ugandans
to join a team of dedicated clinical and research staff working on the IPM 027
trial “A multicentre, randomized, double-blind, placebo-controlled safety and
efficacy trial of a dapivirine vaginal matrix ring in healthy HIV-negative
Job Summary: The
Administrative Assistant/Receptionist will offer an efficient and effective
management of reception and administrative duties to support the trial.

Key Duties and Responsibilities:
  • Receive and channel participants to
    appropriate staff at the study site.
  • Review participants’ appointment cards and
    crosschecks with the appointment list, where indicated.
  • Ensure that participants are served
    refreshment by the Office attendants or designee while they are at the
  • Ensure a friendly and comfortable
    environment in the reception area.
  • Take care of the needs of the potential
    participants when they are ready to leave the clinic, for example
    arranging follow-up appointments and arranging for the potential
    participant to get reimbursement.
  • Perform secretarial service for the team
    including taking minutes for meetings, preparing presentation slides or
    letters where necessary, and format large reports.
  • Responsible for the front desk, and
    management of the participant tracking database.
  • Responsible for all incoming and outgoing
    mails and distribution to respective owners while maintaining a high
    degree of confidentiality.
  • Manage documentation and filing systems.
  • Occasional bulk photocopying and
  • Manage imprest and participant

Qualifications, Skills & Experience:
  • The applicant should hold a Diploma in
    Business Administration, Social sciences, public Administration. A Degree
    in Secretarial studies is desirable.
  • At least three years’ experience in a
    similar role in an international Organisation or research based
  • Proficiency in computer use (MS word,
    Excel, Access),
  • Sound knowledge of procurement is
  • Organizational skills, self-motivated and
    able to multitask in a busy environment. Other terms and conditions for
    the post are within the

How to Apply:
All candidates should send their applications including copies of academic
qualifications, curriculum vitae and names plus telephone contact details of
three (3) referees should either be addressed to: The Human Resources Manager
MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research Institute, P. O
Box 49 Entebbe, Uganda or send by email:
NB: Only short listed candidates will be
contacted for interviews
Deadline: 16th October, 2013

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