Logistics Career Jobs – Procurement Officer at NEMA

Job Ref: NEMA/ADV/EXT/03/2013
Organisation:  National Environment Management Authority (NEMA)
Duty Station: Kampala,
Uganda
Reports to: Deputy
Executive Director
Salary Scale: E4
About NEMA:
The National Environment
Management Authority (NEMA) was established under the National Environment Act
Cap. 153 to coordinate, monitor, enforce and supervise all activities in the
field of environment for purposes of ensuring sustainable development in Uganda.
Job Summary: The
Procurement Officer will support the preparation, management and contracting of
a variety of goods, works and services of NEMA. He/ She will also support
Quality Assurance functions related to procurement and contracting of services
and participate in all procurements undertaken at NEMA.
Key Duties and Responsibilities:
  • Provide
    support to NEMA and assist Management in operations and procurement
    related functions.
  • Assess
    the compliance to PPDA and development partners’ procedures on goods,
    works and services procured for NEMA.
  • Prepare
    and implement NEMA’s procurement plan.
  • Prepare
    tender documents for the procurement of goods, works & services.
  • Assist
    NEMA Management & the Contracts Committee to review procurement
    requests for completeness, adequacy and clarity of tender documents.
  • Implement
    procurement and contracting transactions to purchase goods, works and
    services at the best value;
  • Take
    pre-emptive action on operational, administrative and procedural issues of
    tenders submitted by suppliers and service providers;
  • Prepare
    all necessary procurement management reports;
  • Prepare
    & make available on time the tender documents for bidders;
  • Demonstrate
    professional behavior, personal ethics, integrity and transparency in
    dealing with clients and service providers;
  • Mentor
    colleagues by sharing knowledge in procurement procedures;
  • Ensure
    that procurement procedures and guidelines are harmonized in the PPDA
    Procurement Manual.
  • Undertake
    any other task related to the procurement function which could be
    requested by NEMA management & Contracts Committee and;
  • Any
    other relevant tasks that may be assigned.
  • Prepare
    and establish general and specific procurement notices;
  • Establish
    and update the entity’s Procurement plan;
  • Maintain
    a database of procurement activities
  • Solicit
    bids or quotations, analyze for compliance 
    with specifications for cost, delivery, warranty, maintenance, etc;
  • Prepare
    tender procurement notices and requests for proposals based on
    specifications and terms of reference provided by the User Dept’s;
  • Participate
    in bid opening, evaluation and negotiations between NEMA and suppliers/contractors
    and facilitate in obtaining of clearances from development partners,
  • PPDA,
    Solicitor General etc;
  • Participate
    in the evaluation processes of the technical and financial proposals,
    coordinate and participate in the negotiation process when required;
  • Participate
    with the Legal team in the drafting of contracts between NEMA and the consultants,
    suppliers/Contractors;
  • In
    liaison with User Departments, ensure timely response of NEMA to the
    consultant’s & other contractor’s reports as well as approvals of the
    consultants assignments;
  • Establish
    a procurement filing system in compliance with the PPDA Act &
    Regulations.
Qualifications, Skills and Experience:
  • The
    candidate should possess a first degree in Economics, Business
    Administration, Procurement & Logistics. A Post Graduate Diploma in
    Project Planning & Management, Public Procurement Management as an
    added advantage for those without  a
    first degree in procurement & logistics;
  • A
    Masters’ degree in the above disciplines is an added advantage.
  • At
    least 5 years experience in a business environment in procurement services
    either public or private sector or international organizations;
  • Full
    Membership of the Institute of Procurement Professionals of Uganda.
  • Possess
    background in strategic planning and economic development
  • Strong
    ability to work in a team environment with results-based orientation and
    to bring tasks to completion under tight deadlines;
  • Working
    knowledge of PPDA & World Bank Procurement procedures
  • Working
    knowledge & ability of Ms Office Software, Ms Access, Ms Project,
    Windows etc Trainer, results oriented and self motivated
  • Excellent
    communication  and interpersonal
    skills
  • Ethics
    Standards management
  • High
    level of proven integrity in procurement
  • Analytical
    with business acumen.
How to Apply:
All applicants should send their
handwritten applications either by hand or via electronic mail and/or  through post office enclosing copies of
certificates/testimonials and detailed curriculum vitae indicating 3 referees
addressed to:-
The Executive Director
National Environment Management
Authority (NEMA)
NEMA House, Plot 17/19/21 Jinja
Road
P.O. Box 22255
Kampala. Uganda
Deadline: 23rd September 2013 by 5.00 pm
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