Accounting Jobs – Finance Officer at Community Health Alliance

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Job Title: Finance
Officer
Organisation: Community
Health Alliance Uganda (CHAU)
Reports to: Finance Manager
Duty Station: Kampala, Uganda
About CHAU:
Link Up is a global programme designed to integrate Sexual Reproductive
Health and Rights interventions of young people affected by HIV aged between 10
and 24yrs. This global program will be implemented in Bangladesh. Burma,
Burundi, Ethiopia and Uganda The Link Up Project is implemented through a
partnership consortium comprising of The International HIV/AIDS Alliance
(IHAA). Marie Stops International (MSI), Population Council (PC). Stop AIDS
NOW(SAN!) the Global Youth Coalition on HIV/AIDS( GYCA) and The Athena
Network(ATHENA). In Uganda, Link Up Project is implemented by Community Health
Alliance Uganda (CHAU) a local nongovernmental Organization an affiliate with
The International HIV/AIDS Alliance, in close collaboration with the Ministry
of Health. This project will be implemented in 11 districts, namely: Kampala,
Wakiso, Mukono, Kayunga, Nakasangola, Luwero, Mayuge, Iganga, Bugiri, Namutumba,
and Kamuli. 
Job Summary: The job holder will primarily ensure that all
financial records are accurately collected and entered into the computer
system. This position will also be responsible for preparation of
regular/periodic reports and returns. The incumbent will also oversee the
stores and ensure that they are properly maintained.
Key Duties and Responsibilities:
1. Records & Reports:
  • Write expenditure
    vouchers
  • Post the vouchers and
    other financial records and transactions into the computerized package in
    accordance with prescribed formats.
  • Generate monthly bank
    and cash books reconciliations.
  • Ensure that all
    expenditure vouchers are properly sanctioned and backed by supporting
    documents
  • Preparation of JVs for
    signatures of the Finance Manager or the ED as per policy
  • Update all accounts
    including staff advances, and reconcile them to the General Ledger
    Periodically extract the books and balance them with the respective
    control records
  • Ensure reconciliation
    of manual records of the debtors, contingency and all liability accounts
    with the computer records, and follow up.
  • Participate in the
    preparation of periodic accounts and reports as necessary
  • Manage the store
    receipts, releases and accounts thereof
  • Prepare the payroll in
    conformity with set guidelines
  • Effect monthly
    remittances of statutory deductions to the recipient organizations (e.g.
    PAYE, Local service Tax and NSSF)
  • Maintain up-to-date
    records of funds transfers to implementing partners.
  • Monitor IP expenditure
    against budgets to ensure adherence to set financial policies.
  • Secure supporting
    documents to back all expenditure vouchers
2. Payments:
  • Prepare payment
    vouchers for each payment and get it signed by the authorized signatories.
  • Receive cash and make
    payments in a timely manner and in strict adherence to financial
    regulations pertaining to petty cash management.
  • Issue receipts for
    cash or cheque receipts and sign it. 
  • Safely lock up cash
    and cheques in the safe pending banking or paying out
  • Bank all receipts as
    per policy.
  • Ensure proper filing
    of the vouchers and safe custody of the cheques and the counter foils.
3. Stores:
  • Check all items
    brought into the store and receive them
  • Issue items out of
    store against properly authorised requisitions
  • Regularly update all stock
    cards and perpetual inventory
  • Keep items in the
    store in accordance with prescribed health, safety and other standards
  • Produce stores reports
    on a monthly basis
  • Ensure order and
    cleanliness of stores
  • Ensure adequate
    security and protection of stores




Qualifications, Skills and Experience:
  • The candidate should hold a Degree in
    Finance or Accounting or an equivalent professional qualification
  • Three or more years’ experience in a
    similar position
  • Excellent computerised accounting skills
    with Quick Books
  •  Good interpersonal and communication
    skills
  • High degree of integrity and
    confidentiality
How to Apply:
All suitable candidates for the above post should submit applications
with detailed curriculum vitae, copies of academic certificates, name and
address of three referees and a day time contact telephone number to the
International HIV/AIDS Alliance offi ces addressed to: The Executive Director,
Community Health Alliance, Plot 19, Kawalya Kaggwa Close, Kololo P. O. Box
40333, Kampala, Uganda. Email: allianceug@allianceuganda.org
Please note that only short listed candidates will be contacted 
Deadline: 20th September, 2013

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