Jobs in Administration – Receptionist at African Field Epidemiology Network (AFENET)

Title: Receptionist
Organisation:  African
Field Epidemiology Network (AFENET)
: Kampala, Uganda
The African Field
Epidemiology Network (AFENET) is a not for profit, networking alliance and
service organization that brings together field epidemiology training programs
(FETPs) across Africa working side by side with Ministries of Health, regional
and international partners. AFENET works to strengthen epidemiological and disease
surveillance capabilities of Africa countries that are critical to meeting the
requirements of the Integrated Disease Surveillance and Response (IDSR)
strategy, and the International Health Regulations (IHR). Established in 2005,
AFENET has supported more than 20 African countries across sub-Saharan Africa
advance their capabilities in early detection and response to infectious and
non infectious diseases. AFENET is looking to hire capable and qualified
persons into the positions listed below, to support the smooth running of the
organizations affairs at the secretariat and also in collaboration with AFENET
partners and member countries.
Duties and Responsibilities:
  • The
    applicant will manage the reception and carry out other front desk
  • Receive
    visitors to the organization and provide them with information regarding
    their requests and or direct them to the respective offices/personnel.
  • In
    charge of the organizations switch board and lead in support for teleconferencing
  • Receive,
    screen and forward all incoming calls plus maintaining a mail register for
    the organization.
  • Maintain
    staff attendance registration records, visitors’ registry plus generating
    monthly attendance reports.
  • Receive
    and route all incoming, outgoing mails and maintain work appointments’
    register and responsible for distribution of messages to respective staff.
  • Provide
    administrative support to all other departments with clerical work that
    may range from: typing documents, correspondences, entering data, scanning
    documents, filing and photocopying.
Skills and Experience:
  • The
    applicant should hold a Diploma in Hospitality, Secretarial and Business
    Studies or any other relevant qualifications.
  • Further
    training in Administration, Secretarial or Human resource fields will be
    of advantage.
  • Knowledge
    of French language will be added advantage.
  • Demonstrated
    experience of three to five years of similar work at front desk in a busy
    work environment or any reputable organization.
  • Excellent
    communication, customer care and relationship skills.
  • Excellent
    computer skills in Ms. Office packages, including internet.
to Apply:
All suitably qualified
candidates should send a resume, application letter, and relevant documentation
to: The Administration & Human Resource Office African Field Epidemiology
Network (AFENET) Email:
AFENET Secretariat Plot 4B,
Mabua Road, Kololo P.O BOX 12874, Kampala, Uganda Tel: +256 417 700 650 Fax:
+256 312 265 595  
Please note that all applications should be sent online. ONLY successful
candidates shall be contacted for an interview.
9th August, 2013
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