NGO Careers – Program Manager at ACTED

Job Title: Program
Organisation: ACTED
Duty Station: Karamoja,
About ACTED:
ACTED is an independent
international, private, non-partisan and non-profit organization that operates
according to principles of strict neutrality, political and religious
impartiality, and non discrimination. ACTED was created in 1993 to support
populations affected by the conflict in Afghanistan. Based in Paris, France,
ACTED now operates in 32 countries worldwide, with over 200 international and
4000 national staff. ACTED has a 110 million € budget for over 370 projects
spanning 8 sectors of intervention; including emergency relief, food security,
health promotion, economic development, education & training, microfinance,
local governance & institutional support, and cultural promotion. For more
information, please visit our website at
Key Duties and Responsibilities:
Program Manager will contribute to the development of his project, which is a
constitutive part of the country strategy, and subsequently manage its
  • Ensure external representation of ACTED in
    relevant sectors
  • Representation vis-à-vis provincial
  • Participate in technical and sectoral meetings
    to ensure visibility amongst local authorities;
  • Representation vis-à-vis Donors:
  • Participate in technical and sectoral Donor
    meetings and pass relevant information to the Country Director;
  • Representation vis-à-vis international
  • Participate in technical and sectoral meetings
    and working groups involving NGOs and UN Agencies (OCHA, PNUD, UNICEF,
    FAO, etc.) and all other inter-governmental institutions;
  • Contribute to the creation of reports,
    ensuring the quality and accuracy of technical information provided as
    well as the confidentiality of internal information as required;
  • More generally, the program manager is
    expected to contribute to the creation of a positive image and overall
    credibility of the organisation, notably through the application of
    ACTED’s mandate, ethics, values and stand-point with regard to other actors.
  • Project Implementation:
  • Plan the various stages of project
  • Guide the implementation of the project and
    the methods of follow-up;
  • Manage project finances, logistics and
  • Liaise with all internal and external
    counterparts of the project;
  • Assess the activities undertaken and ensure
    efficient use of resources;
  • Project reporting requirements:
  • Set up a clear timeline of reports to be
    submitted to project Donors;
  • Draft narrative reports and contribute to the
    development of financial reports through regular budgetary follow up;
  • Ensure adherence to FLAT procedures.
  • More generally, communicate systematically to
    the relevant Country Director or Area Coordinator on project progress and
  • Provide Relevant Technical Expertise
  • Ensure that technical quality and standards
    are considered during project implementation:
  • Collect technical information and analyse
    associated opportunities and risks;
  • Identify relevant technical authorities and
    partners, and propose formal partnership and/or contracts.
  • Undertake quality control:
  • Analyse technical added-value and project
  • Set up technical evaluation exercises during
    and following implementation.
  • Oversee Program Staff and Security
  • Guide and direct program staff:
  • Organise and lead project coordination
  • Prepare and follow work plans with each
    project member;
  • Ensure a positive working environment and good
    team dynamics (solve out potential conflicts);
  • Promote team working conditions in the limit
    of private life;
  • Adapt the organigramme and ToRs of project
    personnel according to the project development;
  • Undertake regular appraisals of directly
    supervised colleagues and pass appraisal forms to the Country or Area
    Administrator with recommendations (new position, changes to contract or
    salary etc.);
  • Ensure a building of capacity amongst
    technical staff in the relevant sectors.
  • Contribute to the recruitment of expatriate
  • When requested by HQ, undertake interviews to
    assess technical abilities of expatriate candidates living in the country.
  • Oversee staff security:
  • In cooperation with the relevant Security
    Officer, monitor the local security situation and inform the Country
    Director or Area Coordinator and Country or Area Security Officer of
    developments through regular written reports;
  • Contribute to the updating of the security
    guidelines in the project area of intervention;
  • Ensure that security procedures are respected
    by each member of the project team.
  • Identify Best Practices and Lessons Learned
  • Collect information and tools employed for
    project implementation;
  • Draft memos detailing lessons learned and best
    practices identified during the project;
  • Share such memos with internal and external
  • Communicate such information to the Country
    Director or Area Coordinator, to Regional Support Offices and to HQ
    Reporting Department.
Qualifications, Skills and Experience:
  • The
    applicant should hold a University degree in Development
  • At
    least 2 to 4 years work experience in a development, emergency or
    post-conflict setting interventions.
  • Excellent
    written English skills required.
  • Strong
    project management skill.
  • Familiarity
    with different European and other international donor regulations.
  • Organized
    and detail oriented, with an ability to multi-task.
  • Must
    be able to function effectively in a fluid, loosely structured, but
    complex work environment and to set appropriate priorities and deal
    effectively with numerous simultaneous requirements.
  • Must
    be able to work independently, with minimum supervision, within the
    context of a larger team.
  • Willingness
    to live and work in an insecure environment and to travel regularly to
    program locations as security allows.
Job Conditions:
Salary defined by the ACTED
salary grid; educational level, expertise, hardship, security, and performance
are considered for pay bonus
Additional monthly living
Free food and lodging provided
at the organisation’s guesthouse/or housing allowance (depending on contract
length and country of assignment)
Transportation costs covered,
including additional return ticket + luggage allowance
Provision of medical, life, and
repatriation insurance + retirement package
How to Apply:
All applications should be sent
accompanied by a cover letter, CV, and three references to
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
Fax. + 33 (0) 1 42 65 33 46
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