British Council Vacancies – Finance and Administration Manager

Organisation: British
Council
Duty Station: Kampala,
Uganda
Reports to: Head Finance and
Resources
Job Summary:  The Finance and Administration Manager will
oversee the day to day financial accounting and administrative services and
provide support to UK staff presence in Uganda in order to meet corporate
standards and improve on operational efficiencies.
Job Context and Environment:
The Finance and Administration Manager reports to the Head Finance and
Resources and is responsible for maintaining internal control procedures,
preparation of payroll, procurement and managing office operations. The post
holder will also  provide financial
support to  Partnerships and Full Cost
Recovery Projects,  making sure that such
projects are delivered in accordance with the financial procedures of the
respective donor/partner.
Key Duties and Responsibilities:
Financial management:
  • Monitor the financial environment in order
    to ensure that the
  • Council’s processes are adhered to and
    internal control standards are achieved by;
  • Processing procurement transaction for
    Business Support Unit, and shared services
  • Process vendor payments in liaison with
    the finance hub and ensuring that any issues are resolved timely
  • Manage vendor relationships making sure
    that they are paid in line with agreed terms
  • Provision of advisory support to
    operational staff making procurements
  • Timely recording of financial transactions
    to facilitate the budget management process
  • Processing of payroll and remittance of
    statutory obligations in line with set
  • Timelines
  • Maintaining of cash controls
  • Participate in the planning and reporting
    processes
  • The post holder must ensure all corporate
    and audit requirements are complied with across the office and that value
    for money and quality is achieved.
Administration Management:
  • Take lead in the management of
    organisational resources ensuring that they are used in accordance with
    corporate policies
  • Maintenance of assets ensuring that they
    are in good working condition and minimising down time
  • Fixed assets and inventory are suitably
    utilised and records are up to date
  • Security of all British Council assets as
    per corporate standards
  • Maintain financial files and records
  • Maintaining efficiency and good working
    conditions of the office premises and residences
  • UK staff presence is in adherence to local
    requirements
  • Coordinate with the wider office team the
    use of shared resources and services
  • The post holder must ensure all corporate
    requirements are complied with, and exact value for money and excellent
    customer service. 
Partnerships and Full Cost Recovery Projects:
  • Work with the programme delivery teams to
    ensure that the respective projects are delivered in line with
    donor/partner financial requirements.
  • Setting up of financial processes and
    compliance standards with the implementing partner
  • Conduct periodic review with the partner
    to ensure that the set standards are achieved
  • Oversee the procurement transactions for
    the project
  • The post holder must ensure that all
    expenses incurred under this project meet donor/partner criteria.
Manage key business processes:
  • These include emergency procedures, health
    and safety and security. 
  • Ensure all are tested regularly,
    up-to-date and effective.
Other administrative work: As required.
Special requirements of the Job:
  • Some unsocial hours and weekend work may
    be required.
  • Please specify any passport/visa and/or
    nationality requirement.
  • Right to Work in Uganda.
  • Please indicate if any security or legal
    checks are required for this role.
  • Criminal records, military service and/or
    child protection checks may be carried out
Qualifications, Skills and
Experience:
  • The candidate should possess relevant
    accounting qualifications
  • Proactive and demonstrable ability to work
    with minimum supervision
  • Analytical and problem solving skills
  • Excellent organisational and time
    management skills with the ability to prioritise and juggle tasks
  • Demonstrated experience in financial
    management, asset and facilities management 
Person Specifications:
  • Making it Happen (essential): Delivering
    clear results for the British Council
  • Creating Shared Purpose (essential):
    Communicating an engaging picture of how we can work together
  • Shaping the Future (essential): Looking
    for ways in which we can do things better
  • Being accountable (essential): Delivering
    my best work in order to meet my commitments
 How to Apply:
Please carefully read the full job descriptions above and for
information on behaviours and generic skills mentioned in the role profiles,
please check out the relevant documents at the top of the page on our website Click Here
  • Please download the application
    form
  • Please send the completed application form
    via email to application@ppg.co.ug with subject naming the position.
  • Please note that only applications
    received on the British Council application form will be considered and
    only short-listed candidates will be contacted
The British Council is committed to a policy of Equal Opportunity
and Diversity and welcomes applicants from all sections of the community.
We guarantee an interview to disabled candidates who meet the essential
criteria.
The British Council is also committed to a Child Protection
Policy; applications will be considered only for candidates who declare their
agreement to the Policy.
 Deadline: 6th
September, 2013 by 16:00 Hours
For More Ugandan Jobs, Please
Visit https://www.theugandanjobline.com   or
find us on our facebook page https://www.facebook.com/UgandanJobline

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