USAID Project Jobs – Project Assistant at Abt Associates Inc.

Job
Title: Project Assistant
Organisation: Abt Associates Inc.
Duty Station: Gulu, Uganda
Reports
to:
Deputy Chief of
Party



About
USAID Project:

The USAID-funded Uganda IRS Phase II Project’s objective is to conduct a
comprehensive spraying program and establish the foundation for sustainable,
effective, high-quality indoor residual spraying (IRS) activities.
Job
Summary:
The Project
Assistant will offer technical support in the areas of operations, Monitoring
& Evaluation, Finance & Administration teams and to the Senior
Management Team particularly draft regular reports, following with district
officials reports and payments for effective and timely delivery of service.



Key
Duties and Responsibilities:
  • Preparing
    the spray cycle schedule, disseminating to the relevant departments and
    following up to ensure completion of the action items identified in the
    schedule.
  • Preparing
    and disseminating monthly operational projections in close collaboration
    with the DCOP and Senior Management Team.
  • Working
    with technical staff to define the logistics and administrative support
    needs for upcoming training events, workshops and conferences, well in
    advance of the events and coordinating with the Finance Manager to ensure
    these needs are met.
  • Coordinating
    the logistics and district payments related to IRS activities, by
    preparing payment requests for the spray activities including confirming
    number of persons involved in the various activities.
  • Ensuring
    that all the spray activity reports are collated and shared among staff
    for input before being summarized into end of spray report, assist in
    drafting of the monthly progress summary reports for USAID, clearly
    spelling out accomplishments, lessons learned and challenges for each
    technical area as well as Coordinating the compilation of weekly activity
    reports from the information provided by the field staff and disseminating
    to staff as appropriate
  • Organize
    activities for the annual work plan development process and assists with
    the compilation and formatting its final copy.
  • Organize,
    facilitate and document staff meetings, client and counterpart meetings as
    appropriate
  • Coordinate
    the process of preparing technical reports by receiving sectional or
    individual drafts, collating them into one draft and ensuring that the
    contributors make further input/edits before the final draft copy is
    produced.
  • Assist
    with coordination of development of scope of work, recruitment and
    logistics for local and international consultants and provides or arranges
    support to enable consultants to accomplish their work (includes
    developing schedules, organizing meetings & site visits, briefing,
    introduction to key people and travel arrangements)
  • Coordinate
    with Home Office to obtain clearance for travelers, purchase of tickets
    and arrangement of ground travel.
  • Collect,
    register and maintain information on project activities by reviewing
    reports and through first hand sources.
  • Undertake
    other assignments that the SMT deems necessary including field visits.

Qualifications,
Skills and Experience:
  • The
    Project Assistant should possess a University degree in Business
    Administration, Social Sciences, Public Administration or other relevant
    qualifications
  • A
    minimum of three (3) years practical experience in similar position in
    international organizations/development projects in Uganda or elsewhere
  • Good
    report writing skills and fluency in English a must
  • Computer
    literacy skills, strong knowledge of MS Word, Excel, PowerPoint, e-mail
    and Internet is necessary
  • Knowledge
    of FAR/AIDAR is added advantage
How
to Apply:

All suitably qualified candidates with the above job requirements should send
their CV and cover letters via e-mail to: procurement@ugandairs.com



NB: Only
shortlisted candidates shall be contacted. Abt Associates Inc. is an equal
opportunity employer; any form of canvassing shall lead to automatic
disqualification.
Deadline:
2nd August, 2013
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