United Nations IOM Admin Jobs – Operations Assistant at International Organization for Migration

Organisation: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Job Ref: VN 14/07/013
Reports to: Senior
Operations Officer



Job Summary:  Operations Assistant will be responsible to
carry out duties related to the organizations movement activities.



Key Duties and Responsibilities:
  • Provide support for all administrative and
    operational arrangements related to the movements from Uganda to all
    destinations, upon receipt of the travel documents and booking requests
    with a particular focus to movements to Australia, New Zealand and Europe.
  • Confirm that all self-payer cases costs
    are prepaid prior to making any travel arrangements.
  • Ensure all beneficiaries are travel ready,
    medically cleared and in possession of relevant travel documents, visas
    and exit permits.
  • Arrange/make bookings in AMADEUS as per
    “best fare practice” and as per guidelines outlined in the Movement
    Management Manual.
    Request relevant tickets and create the corresponding Ticket Order Records
    in the Global Airline Ticket Order Record.
  • Prepare and submit the Advance Booking
    Notifications and other movement related reports.
  • Organize and assist departing refugees and
    migrants from Entebbe airport.
  • Identify and raise issues affecting
    efficient process delivery.
  • Undertake in country and out of country
    duty trips as assigned.
  • Any other duties within the incumbent’s
    capabilities as assigned by the Operations officer.

Qualifications, Skills and
Experience:
  • The Operations assistant should have  finished 
    a high school diploma preferably in Management or Business
    Administration, or an equivalent combination of training and experience.
  • At minimum of four years of experience in travel industry, knowledge of
    AMADEUS or other global reservation systems.
  • Experience in working with transport
    providers, governmental and diplomatic bodies as well as international
    organizations.
  • Demonstrated ability to maintain accuracy
    and confidentiality in performing responsibilities.
  • Required IOM functional competencies:
    effective communicator, successful negotiator, creative and analytical
    thinker, active learner, team player, and cross cultural facilitator.
    Proficient in Microsoft office, internet, and outlook 
How to Apply:
All those interested in working with the United Nations’ International
Organisation for Migration (IOM) should send a cover letter and CV with detailed
relevant work experience to IOM HR department hruganda@iom.int
 clearly indicating the job reference
number
Deadline: 19th July,
2013
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