The Ugandan Jobline

• Prepares drafts
  and final written business correspondence such as letters, memoranda,
  meeting minutes, tables and charts using computer graphics, spreadsheets
  and word processing.
• Delivers inquiries
  and confirming letters/orders/agreements to internal and external bodies,
  materials and service suppliers/vendors via. fax, mail and courier etc.
• Maintains
  confidentiality of personnel issues and all data of confidential nature.
• Interacts with all
  levels and a variety of employees and management.
• Answers and
  screens telephone calls for Department Manager, relays messages,
  researches inquiries, follows through on responses;
• Pickup and
  distribute mail and correspondences.
• Maintains
  Department filing system, including Department files, purchase order and
  contract files, vendor catalog and data, Legal documents etc. Periodic
  review and purge of old files as per the established procedure.
• Generates
  Department Monthly Report and In/Out Reports, prepares charts and reports
  on a monthly, quarterly and annually basis.
• Maintains
  stationery and office supply inventory.
• Liaison contact
  for building, facilities and office equipment (such as copy and fax
  machines) maintenance.
• Coordinates
  meeting and travel arrangements, maintains schedule of appointments and
  schedules bid opening, take meeting minutes etc.
• Performs other
  duties as required by Department Manager as necessary. 

• The administrative
  assistant should hold a Bachelor’s Degree or above in International
  commerce, business administration, economics or the equivalent.
• The applicant
  should have at least three years of relevant work experience.
• Excellent calendar
  management skills, including the coordination of complex executive
  meetings.
• Experience in
  assisting management with the creation of PowerPoint presentations.
• Good understanding
  of MS Office applications including Word, Excel, PowerPoint and Outlook.
• Experience scheduling
  travel arrangements for management
• Good understanding
  of oil E & P operations.

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