19 July 2013

CNOOC Oil Company Admin Jobs - Development and Production Department Assistant

Organisation: CNOOC Uganda Limited
Duty Station: Kampala and mobilized to the Lake Albert region, other construction sites or other cities as required in Uganda
Reports to: Department Manager

About CNOOC:  
CNOOC Uganda Limited Is a subsidiary of China National Offshore Oil Corporation (CNOOC). As a new company in Uganda, CNOOC Uganda limited is delighted to offer employment opportunities to the local talent. Grow your career with CNOOC Uganda Limited and Join our experienced team of professionals. Are you focused, committed, passionate and ready to take on new challenges? Then this could be your opportunity to make a valid contribution to the development of the all and gas sector In Uganda.

Job Summary: The job holder will offer administrative and Secretarial support to the Department Manager and staff.

Key Duties and Responsibilities:
  • Prepares drafts and final written business correspondence such as letters, memoranda, meeting minutes, tables and charts using computer graphics, spreadsheets and word processing.
  • Delivers inquiries and confirming letters/orders/agreements to internal and external bodies, materials and service suppliers/vendors via. fax, mail and courier etc.
  • Maintains confidentiality of personnel issues and all data of confidential nature.
  • Interacts with all levels and a variety of employees and management.
  • Answers and screens telephone calls for Department Manager, relays messages, researches inquiries, follows through on responses;
  • Pickup and distribute mail and correspondences.
  • Maintains Department filing system, including Department files, purchase order and contract files, vendor catalog and data, Legal documents etc. Periodic review and purge of old files as per the established procedure.
  • Generates Department Monthly Report and In/Out Reports, prepares charts and reports on a monthly, quarterly and annually basis.
  • Maintains stationery and office supply inventory.
  • Liaison contact for building, facilities and office equipment (such as copy and fax machines) maintenance.
  • Coordinates meeting and travel arrangements, maintains schedule of appointments and schedules bid opening, take meeting minutes etc.
  • Performs other duties as required by Department Manager as necessary. 
Qualifications, Skills & Experience:
  • The administrative assistant should hold a Bachelor's Degree or above in International commerce, business administration, economics or the equivalent.
  • The applicant should have at least three years of relevant work experience.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience in assisting management with the creation of PowerPoint presentations.
  • Good understanding of MS Office applications including Word, Excel, PowerPoint and Outlook.
  • Experience scheduling travel arrangements for management
  • Good understanding of oil E & P operations.

How to Apply:
The applicant should send a CV and an application Letter MERGED into ONE document to this email address: recruitment@cnoocuganda.com .

NB: Please DO NOT attach any other documents and ensure to quote the JOB TITLE in the Subject of your email. Only candidates that follow these instructions and meet the minimum requirements shall be contacted.

Deadline: 22nd July, 2013 by 5.00PM

For More Ugandan Jobs, Please Visit http://www.the ugandanjobline.com   or find us on our facebook page https://www.facebook.com/UgandanJobline
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