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Plan USAID Project Jobs – Operations Manager
Job
Title: Operations Manager
Title: Operations Manager
Organisation:
Plan International
Plan International
Duty
Station: NU-HITES – Gulu
office, Uganda
Station: NU-HITES – Gulu
office, Uganda
Reports
to: Finance Director
to: Finance Director
About
Plan:
Plan:
Working in 50 developing
countries across Africa, Asia and the Americas, Plan aims to reach as many
children as possible, particularly those who are excluded or marginalized with
high quality programs that deliver long lasting benefits by increasing its
income, working in partnership with others and operating effectively. The
NU-HITES is a health services enhancement project that will be implemented in
15 districts of Northern Uganda..
countries across Africa, Asia and the Americas, Plan aims to reach as many
children as possible, particularly those who are excluded or marginalized with
high quality programs that deliver long lasting benefits by increasing its
income, working in partnership with others and operating effectively. The
NU-HITES is a health services enhancement project that will be implemented in
15 districts of Northern Uganda..
Job
Summary: The Operations
Manager will support the director in managing, supervising and coordinating all
operational, administrative and logistics-related activities for NU-HITES
Project.’ This includes but not limited to providing oversight of project
procurements and compliance including overseeing office operations. The
incumbent will also be responsible for providing guidance to project staff on
administration and procurement compliance issues, addressing administrative
challenges and day-to-day decision making to ensure efficient and effective
project implementation. The position ensures that Plan International and
USAID’s administration and procurement policies and procedures are correctly
interpreted, understood and implemented by the staff. The position contributes
to all major administration and procurement decisions and strategic plans.
Summary: The Operations
Manager will support the director in managing, supervising and coordinating all
operational, administrative and logistics-related activities for NU-HITES
Project.’ This includes but not limited to providing oversight of project
procurements and compliance including overseeing office operations. The
incumbent will also be responsible for providing guidance to project staff on
administration and procurement compliance issues, addressing administrative
challenges and day-to-day decision making to ensure efficient and effective
project implementation. The position ensures that Plan International and
USAID’s administration and procurement policies and procedures are correctly
interpreted, understood and implemented by the staff. The position contributes
to all major administration and procurement decisions and strategic plans.
Key
Duties & Responsibilities:
Duties & Responsibilities:
- Oversee
project operations on administrative and procurement compliance and
performance issues Develop tracking tools as indicated by the needs of the
project to support decision making, reporting, management reviews in
administration and procurement to agreed levels. Advise and collaborate
with respective teams in financial forecasting, budgeting and managing of
office operational costs. - Review
project office operating procedures, draft revisions and process
improvements and new standard operating procedures in line with Plan
Uganda standards. - Track
contractual requirements and ensure value for money from service providers
and contractors. - Develop
annual budget for operations support and ensure that budgets accurately reflect
required operational tasks. - Participate
in development of the budget for technical activities and work with
respective teams to ensure appropriate resource planning and allocations. - Work
in collaboration with Plan Uganda relevant heads of department at the
Country Office to ensure good administrative and operational management of
project activities. - Review
and sign off on requests, purchase orders, quotations, and expenditures in
line with delegated authority. - Ensure
timesheets for supervised staff are submitted with the relevant accuracy
and completeness.
Qualifications,
Skills & Experience:
Skills & Experience:
- At
least four years of management experience; Degree level qualification in a
relevant field, such as Business Administration, Finance, Operations and
International Development/NGO Management. - Demonstrable
knowledge of USAID Rules and Regulations, USAID Project Management,
Procurement, Human Resources and General Operations and Administrative
Management; - Experience
of financial management including budget preparation, forecasting and
monitoring;
How
to apply:
to apply:
For the full job
description of this job, please visit kazijobs.com for further details on it.
description of this job, please visit kazijobs.com for further details on it.
If interested in this job,
please send your CV and cover letter with 3 work related referees to the
address or e-mail below. Please mark your application with the Position Name of
the job you are applying for. E-mails that exceed 2MB will be rejected by the
system.
please send your CV and cover letter with 3 work related referees to the
address or e-mail below. Please mark your application with the Position Name of
the job you are applying for. E-mails that exceed 2MB will be rejected by the
system.
While we thank all
applicants for your interest, only those selected for interviews will be
contacted. Any form of lobbying will lead to automatic disqualification.
applicants for your interest, only those selected for interviews will be
contacted. Any form of lobbying will lead to automatic disqualification.
People Performance Group
Plot 8 Kitante Close, Kitante P.O. Box 12405, Kampala, Uganda
Plot 8 Kitante Close, Kitante P.O. Box 12405, Kampala, Uganda
Attn.: The HR
Consultant
E-mail: application@ppg.co.ug
Consultant
E-mail: application@ppg.co.ug
Deadline:
Friday. 5th July, 2013
Friday. 5th July, 2013
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