United Nations UNDP Jobs – Country Office Security Associate (COSA)

Organisation: United Nations Development
Programme (UNDP)
 CO Security
Focal Point
UNDP partners with people
at all levels of society to help build nations that can withstand crisis, and
drive and sustain the kind of growth that improves the quality of life for
everyone. On the ground in 177 countries and territories, we offer global
perspective and local insight to help empower lives and build resilient
nations. World leaders have pledged to achieve the Millennium Development Goals, including the overarching goal of
cutting poverty in half by 2015. UNDP’s network links and coordinates global
and national efforts to reach these Goals.
Country Office Security Associate (COSA) will provide assistance in the
implementation of the security plan and all matters relating to safety and
security operations and management. It is important to note that the COSA is a
local associate who must always conduct his/her functions in close cooperation
with UNDSS and under the direct supervision of and be accountable to the UNDP
CO SFP. This is a generic job description; depending on the specific
circumstances some functions might need to be emphasised and/or expanded or
even be left out altogether if needed.
Duties & Responsibilities:
  • Provides
    assistance to the CO SFP in the implementation of the UNDP security plan,
    which will be based on the country security plan. This can include the
    updating of staff lists and the administration of the CO warden-plan;
  • Assists
    in the maintenance and monitoring of the Minimum Operational
    Security  Standards (MOSS) and Minimum Operational Residential
    Security Standards (MORSS) compliance of UNDP staff, offices, projects,
    equipment and other areas;
  • Identify
    the Emergency Communication Equipment needs and maintains proper
    distribution of those equipment to ensure MOSS, MORSS and BCP;
  • Assists
    in the preparation of UNDP security reports, such as monthly security
    update for ST/CO, updated staff list, incident reports, weekly reports and
    any other report required by ST/CO;
  • Provides
    general administrative assistance to the CO SFP: Maintains routine and
    confidential correspondence files/documents and arranges appointments,
    receives visitors, places and screens telephone calls and answers queries
    with discretion, and takes minutes and/or notes at meetings on security issues
    of the CO;
  • Information
    gathering and sharing, provides substantive support to the CO SFP in
    collecting and updating information with regards to security issues and
    communicating them to the SRSA or CO SFP and disseminate information
    affecting staff safety and security to all concerned in the CO and UNDP
  • Provides
    assistance in the conduct and follow up of investigations and incidents
    affecting UNDP staffs and offices;
  • Conducts,
    in close cooperation with UNDSS, UNDP Security Risk Assessments (SRA),
    evaluations and surveys and advise the CO SFP on physical and procedural
    security measures for UNDP offices, project staff, as well as the latest
    trends and threats to staff safety and security;
  • If
    so requested and in close cooperation with UNDSS, maintains close contact
    and liaise with host government agencies and other UN agencies to obtain
    latest information regarding the security situation in the country and
    update CO SFP and SRSA;
  • In
    close cooperation with UNDSS, provides support in organizing and
    conducting trainings, briefings and courses on security issues/awareness
    and preparedness and giving orientation to newly assigned staff members;
  • Represents
    UNDP at security meetings, as appropriate, in the absence of CO SFP;
  • Perform
    UNDP SURGE duties in the sub-region under the direction of the RSA/SRSA as
  • Perform
    UNDP SURGE duties in the sub-region under the direction of the RSA/SRSA as
  • Provides
    substantive security-related input in the preparation, review and
    implementation of Business Continuity Plan (BCP) of the CO;
  • Monitors
    movements of UNDP vehicles, staff, consultants, missions and visitors in
    the country, in cooperation with UN Radio Room/SIOC;
  • Attends
    and conducts periodic check of HF/VHF radio, satellite phones and other
    communication equipment issued to UNDP staff, wardens and other key
  • Supervises
    all CO safety and reception staff employed for the security of CO,
    develops and implements Standard Operating Procedures (SOPs) for all
    functions under his/her supervision;
  • Prepares
    guard shifts, schedules and roster for the guard and ensures that all
    sites are adequately covered by guards;
  • Undertakes
    frequent patrols and spot checks of all areas under his responsibility to
    ensure that all guards are working according to the established SOPs and
    are well uniformed;
  • Ensures
    that guards are fully briefed and conduct their shift hand-over in
    accordance with established SOPs and that the site is not left unattended
    at any time;
  • Ensures
    that access control of staff, visitors, vehicles and material/goods
    entering and leaving the installations is being maintained as per
    established SOPs;
  • Plans
    and conducts office/building evacuation exercises, fire drills, first-aid
    and CPR campaigns in close coordination with UNDSS and other neighboring
    agencies, and ensures that these activities as adequately documented;
  • Establishes
    and maintains good working relation, in close cooperation with UNDSS, with
    local law enforcing agencies, fire brigade, hospitals and other relevant
  • Prepares
    draft budget for MOSS /TAR or any other security works and submits timely
    for approval;
  • Handles
    all emergencies and crisis involving UNDP CO, on a 24/7 basis, in close
    collaboration with UNDSS, and immediately report such incidents to CO SFP
    and SRSA.
Skills & Experience:
  • An
    Advanced Certificate of Secondary Education;
  • A
    university degree in Security Risk Management, Political Science or
    equivalent and applicable security and military training is desirable.
  • Relevant
    6 years experience in security, preferably in the military or police
    context or related field of work;
  • Experience
    in a UN/international related environment is a plus;
  • Good
    relations and influence with national security organizations is highly
  • Language
  • English
    proficiency both written and oral. Knowledge of other UN official
    languages (regional languages) is an advantage. 
Corporate Responsibility
& teamwork:
  • Serve
    and promote the mission and values of the organization;
  • Plans,
    prioritize and deliver task on time;
  • Participate
    effectively in a team-based, information-sharing environment,
    collaborating and cooperating with others;
  • Execute
    responsibilities accordingly maintaining a high sense of confidentiality;
  • Understands
    that those provided service are clients and seeks to see things from a
    client perspective;
  • The
    SFPA is normally working day-time. However, under exceptional
    circumstances such as during crises, the SFPA may be required to perform
People Skills:
  • Solid
    Analytical and problem solving skills;
  • A
    high level of motivation, initiative, dedication, intuition and attention
    to details;
  • Flexibility
    in the face of changing conditions and ability to manage tasks
  • Computer
    literacy with proficiency in modern computer software especially word
  • Professional
    and courteous attitude and demonstrated ability to work effectively under
    stressful conditions;
  • Informed
    and transparent decision making;
  • Ability
    to establish and maintain effective working relationships in a
    multicultural, multi-ethnic environment with sensitivity and respect for
    diversity, including gender balance.
Innovation & Judgment:
  • Demonstrated
    sound judgment in resolving operational issues/problems;
  • Contribute
    creativity, practical ideas and approaches to deal with challenging
  • Strive
    for quality client-centered services (internal/external);
  • Keeping
    up-to-date with available security-related technology.
Communication: Demonstrate effective and strong
inter-personal and communication skills.
Job Knowledge and
  • Excellent
    and current knowledge of physical and procedural security measures;
  • Execute
    day to day tasks systematically and efficiently;
  • Has
    excellent knowledge of protocol and security issues.
  • Demonstrating/safeguarding
    ethics and integrity;
  • Demonstrate
    corporate knowledge and sound judgment;
  • Self-development,
  • Acting
    as a team player and facilitating team work;
  • Facilitating
    and encouraging open communication in the team, communicating effectively;
  • Creating
    synergies through self-control;
  • Managing
  • Learning
    and sharing knowledge and encourage the learning of others. Promoting
    learning and knowledge management/sharing is the responsibility of each
    staff member;
  • Informed
    and transparent decision making.
to Apply:
If you believe you are one
of the the ideal candidates for this fantastic opportunity for the United
Nations Development Programme, then visit the web link below for full job
details http://jobs.undp.org
NB: UNDP is an Equal
Opportunity Employer. Qualified Women are encouraged to apply.
28th June, 2013
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