Field Administrative Assistant Job at Makerere University Walter Reed Project (MUWRP)

Organisation: Makerere
University Walter Reed Project (MUWRP)
Duty Station: MUWRP
Field Office in Ntenjeru Kayunga, Uganda
Reports to: Field
Administrator
About MUWRP:
The Makerere University Walter
Reed Project (MUWRP) is a non- government, nonprofit HIV research program that
was established in 2002 as a result of a memorandum  of understanding between Makerere University
and The Henry M. Jackson foundation for Advancement of Military Medicine Inc.
of USA (HJF). The primary purpose of 
MUWRP is to develop, evaluate and provide interventions to mitigate
disease threats of  public health importance
to Uganda. Activities include; vaccine development and  building of vaccine testing capability in
Uganda, conducting of epidemiological and 
basic research, provision of HIV Treatment, care and support in 3 large
districts in  Uganda and surveillance of
influenza and other emerging infections.
Job Summary: The Field
Administrative Assistant should be able to oversee and coordinate all field
administrative activities for current and future programs.
Key Duties & Responsibilities:
  • Schedule
    and manage the M/V pool to ensure that all field programs including the
    Cohort, PEPFAR and any other program are well served.
  • Coordinate
    workshops, training events and other office activities as directed by the
    Field Administrator and the Director Finance and Administration.
  • Handle
    petty cash and disbursements of all cash sent to the field.
  • Coordinate
    field staff administrative issues for speedy responses
  • Work
    hand in hand with the Field Administrator to supervise administrative
    staff who include drivers, cleaners/sanitary officers and receptionists
    effectively.
  • Coordinate
    .with Hospital and or District officials to ensure smooth running of
    the  office activities
  • Make
    travel arrangements as directed by the Field Administrator.
  • Oversee
    Coordination of Logistical arrangements for planned office and community
    mobilization activities.
  • Maintain
    tracking system and prepare reports, forms, documents and other materials
    to facilitate the flow of information.
  • Maintain
    a proper records management through filing, retrieval, retention,
    storage,  compilation, updating and
    destruction.
  • Receive
    mail, packages etc and refer to designated locations
  • Attend
    meetings and seminars to take notes and minutes or furnish information
    and  prepare minutes of meetings
  • Complete
    various requests forms for office supplies and equipment as directed.
  • Any
    other duties as directed by the superiors.
 Qualifications, Skills & Experience:
  • Degree
    in Administration/office management studies or related field from a
  • recognized
    University
  • At
    least 2 years’ experience in a similar position.
  • Experience
    in a hospital/clinical/research setting is an added advantage
  • Excellent
    Oral and Written English and Luganda
  • Good
    computer knowledge, including but not limited to Ms. Word, Ms. Excel,
    E-mail and Internet.
  • Highly
    organized, detail oriented and self-motivated.
  • Familiarity
    with standard electronic office machines (phones, copier, fax etc)
  • Ability
    to work in a rural setting
How to Apply:
All Interested candidates
should send their applications with photocopies of academic documents with 3
referees to The Human Resource Administrator Makerere
University Walter Reed Project
Plot 42 Nakasero Road. P.O. Box 16524 Kampala, Uganda.
NB:
Only shortlisted candidates will be contacted.
Deadline: 24th May 2013
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