Admin Jobs – Administration & Support Department Assistant at CNOOC

About CNOOC Uganda:
CNOOC Uganda Limited is a
subsidiary of China National Offshore Oil Corporation (CNOOC). As a new company
in Uganda, CNOOC Uganda limited is delighted to offer employment to the local
talent. Grow your career with CNOOC Uganda limited and join our experienced
team of professionals.

Job Summary: The Assistant will provide
full scope Administrative and Secretarial support to the Department Manager and

Key Duties and Responsibilities:
  • Prepares
    drafts and final written business correspondence such as letters,
    memoranda, meeting minutes, tables and charts using computer graphics,
    spreadsheets and word processing.
  • Manage
    departmental incoming/outgoing letters, faxes, mails etc.
  • Maintains
    confidentiality of personnel issues and all data of confidential nature.
  • Interacts
    with all levels and a variety of employees and management. Answers and
    screens telephone calls for Department Manager, relays messages,
    researches inquiries, follows through on responses; Pickup and distribute
    mail and correspondences.
  • Generates
    Department Weekly and Monthly Report and In/Out Reports, prepares charts
    and reports on a monthly, quarterly and annually basis.
  • Maintains
    company stationery and office supply inventory.
  • Coordinates
    meeting and travel arrangements, maintains schedule of appointments.
  • Maintains
    Department filing system including purchase files, contract files, vendor
    catalog, legal documents while periodically reviewing them and purging the
    outdated ones within procedure.
  • Performs
    other duties as required by Department Manager as necessary.
Skills & Experience:
  • Bachelor’s
    Degree in Business Administration, or Accounting Education or related
  • Excellent
    calendar management skills, including the coordination of complex
    executive meetings.
  • Experience
    assisting management with the creation of PowerPoint presentations.
  • Strong
    knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
  • Experience
    scheduling travel arrangements for management.
  • Understanding
    of oil Exploration & Production.
to Apply:

All interested applicants should abide by the following instructions while
sending their applications;
Please send ONLY a CV and
Application letter MERGED into one document to email address ;
Please do not attach any other documents and ensure to quote the Job Title in
the Subject of your email. Only candidates that follow these instructions and
meet the minimum requirements shall be contacted .

Deadline: 13th May 2013
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