Head of Stores and Operations Job at National Medical Stores

Duty Station: Entebbe, Uganda
About NMS:
National Medical Stores is an autonomous Corporation that was established by an Act of Parliament 1993. Our mandate is to procure, store and distribute medicines and other medical supplies to public health facilities.
Job Summary: To oversee all operations of the warehouse to ensure that NMS trading stock is efficiently and effectively received, stored and delivered to Government Health Facilities.

Key Duties & Responsibilities:
  • Overseeing all operations of stores of NMS
  • Budgeting for stores and operations department
  • Preparing quarterly and annual departmental reports
  • Coordinating a cost effective execution of logistic function in accordance with the business strategy.
  • Establishing and implementing procedures and guidelines on storage, storage, stock control, distribution and logistics management in accordance with the corporate plan
  • To coordinate cost effective execution of stock control function in line with the business strategy
  • Ensures that there is timely and efficient distribution of medicines and medical supplies to our clients
  • Initiate, formulate and implement systems, procedures and guidelines on storage and stock control management to achieve strategic departmental/corporate objectives
  • Participating in forecasting requirements for drugs and medical supplies to meet customer demands for all public health facilities in the country and private sector
  • Planning and determining overall storage capacity requirements and optimum locations for both NMS trading stocks and third party procurements in advance, to avoid space constraints
  • Categorizing products into unique product classifications in the ware house
  • Management of Information Systems, to ensure easy product tracking and reporting.
  • Co-coordinating an supervising the receipt of supplies in the stores including allocation of space, equipment and manpower in line with set NMS receiving procedures
  • Planning and managing stock placement locations for received products to ensure quick order processing, and controlling and operating a computerized warehouse management system inventories through automated system tracking of codes, movements, transfers and disposals
  • Planning for and organizing periodic cycle counts and stocking exercises to provide accountability fro stock holding
  • Scheduling the utilization, maintenance, repair and replacement of warehouse equipment including their security and safeguard
  • Coordinating and supervising order processing in the warehouse, including planning and allocation of work schedules in accordance with the stores management manual
  • Generating, analyzing and reporting on stock positions and consumption patterns for the entire NMS product range and third party products
  • Supervising the safety and hygiene in storage and handling of stocks in line with International Pharmaceutical storage standards
  • Supervising staff and participating in their recruitment, training, appraisal and development and dealing with disciplinary issues, so as to maximize their productivity
Qualifications, Skills & Experience:
  • Bachelor of Pharmacy
  • Registration with the pharmacy Board
  • Masters Degree in Management, or Health Related field.
  • At least 5 years working experience at senior management level in a Warehouse or Supply Chain Management.
  • Conversant with Computer packages like Excel, MS Word, Power point, Access.
How to apply: 
To express interest, Please send a CV and Cover letter to:
Head of Human Resource and Support Services,
National Medical Stores,
Plot 4-16 Nsamizi Road Entebbe.
P.O Box 4-12
Deadline: 24th April, 2013

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