United Nations Career Jobs – Human Resources Assistant

Regional Service Centre Entebbe

Vacancy Announcement
VA No: RSCE-2013-GS-HRS-026

Regional Services Centre Entebbe (RSCE) is seeking qualified candidates for the following post(s):

Job Title: Human Resources Assistant
Grade: GL –4
Region: Entebbe, Uganda

Organizational Setting and Reporting Relationships: These positions are located in the Office of Human Resources Management at the Regional Services Centre Entebbe. The Human Resources Assistant reports to the Chief of Unit/Section.

Key Duties & Responsibilities:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment and Placement
·         Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, assist the head of Unit in preparing and conducting preliminary interviews, roster searches for vacancies and identifying short-lists of candidates.
·         Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
·         Assists in organizing and coordinating competitive recruitment examinations.
·         Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
·         Reviews and processes personnel actions through IMIS.
·         Advises staff administrative matters.
Administration of entitlements
·         Reviews and processes requests for entitlements and claims.
·         Maintains IMIS entitlements reference tables.
·         Conducts exit interviews for separating staff and assists him/her in final arrangements.
·         Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
·         Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
·         Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
·         Prepares written response to queries concerning HR related matters.
·         Performs other duties as required.

Work implies frequent interaction with the following: Human resources and administrative officers and staff at the Regional Services Centre Entebbe.
Results Expected: Provides reliable research and administrative support. Demonstrates understanding of the context of issues in assigned area, and increases independence in processing of work and follow-up actions. Demonstrates initiative in the identification and resolution of issues/problems. Under general guidance, organizes and puts together accurate reports, records and/or data. Consistently applies appropriate policies, rules, guidelines, procedures, and practices.

Qualifications, Skills & Experience:
·         High school diploma or equivalent is required. Certificates in business administration, finance, or human resources is an advantage
·         At least five (5) years of progressively relevant experience in human resources management, administrative services or related area.
Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Personal Competencies:
Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks; meets timeline for delivery of products or services to client.
How to Apply:
Candidates should submit their applications to the following address: rsce-hrs-recruitmentservices@un.org
or hand carry to: RSCE – Entebbe Support Base, Buku Road, PO Box 710
All applicants are strongly encouraged to apply by e-mail and must include the Vacancy Announcement Number and the Job Title.
Candidates should submit with their applications the following documents:
1- Cover Letter (letter of motivation or application letter);
2- The United Nations Personal History form (P-11)
3- Academic Certificate(s) and/or High School/Secondary Diploma;
4- Internal candidates must submit the two (2) most recent performance evaluations
Deadline:  15th March 2013
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