Finance Jobs – Accounts Assistant at National Cooperative Business Association – CLUSA Uganda

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Job Title: Accounts Assistant
Organisation:  National Cooperative Business Association – CLUSA Uganda
Duty Station: Kampala, Uganda

About NCBA – CLUSA Uganda:
The National Cooperative Business Association – CLUSA Uganda is seeking highly qualified individuals to support a United States Department of Agriculture funded project to increase smallholder farmers’ incomes through adoption of conservation agriculture techniques in Uganda.

Key Duties and Responsibilities:
  • Maintain petty cash fund for the office; preparing petty cash vouchers, and making bi-weekly petty cash;
  • Preparing weekly petty cash reports for submission to the Finance and Administration Manager;
  • Assist in preparation of vouchers, writing checks for approved requests / claims and maintain a record of all cheques issued;
  • Logistical support, i.e. purchases, practical organization of workshops, processing travel documents;
  • Tracking of trip reports, travel authorization forms, and expense liquidations;
  • Ensuring utility bills are up to date and reconciled properly;
  • Initiating procurements of office stationery supplies for both Head Office and Field Office needs;
  • Verifying claims / invoices from suppliers ensuring proper support documentation;
  • Preparing requests for approval and releasing approved cheques to payees;
  • Securing receipts for Electronic Funds Transfer (EFT) payments from vendors;
  • Filling all processed payment vouchers ensuring proper support documentation;
  • Supervising photocopying of vouchers ensuring proper arrangement of vouchers on a monthly basis;
  • Working closely with the Administrative Assistant to ensure that all work is completed timely even if the work being done falls in the Administrative Assistant duties;
  • Covering all duties of the Administrative Assistant when necessary; and
  • Any other duties assigned.
Qualifications, Skills and Experience:
  • Bachelor’s degree in Business Administration (accounting) or its equivalent;
  • At least three years of related work experience;
  • Excellent English language skills both verbal and written;
  • Good working knowledge of Microsoft Word, Excel and other Microsoft Suite applications;
  • Individual also should be a person who can take initiative in resolving difficulties.
 How to apply:
Application letters and CV with 3 traceable referees including immediate supervisors should be sent to the Chief of Party, CLUSA Uganda, via e-mail to Inquiries@clusauganda.co.ug , with the position title clearly referenced in the subject line by close of business 29th March 2013. Please provide daytime contact telephone number. Only short­listed candidates will be contacted

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