Finance and Administration Officer Job at United Nations UNFPA

Post Level: SB3
Duty Station: MOLGSD/UNFPA
Organizational Context:
Under the overall supervision of the Project Manager for GOU/UNFPA country programme in the Ministry of Gender Labour and Social development the Admin/Finance Associate ensures the effective functioning of financial operations and systems in support of the programme and office management. He/she works closely with programme and project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.
Key Duties and Responsibilities:
  • Develop and Implement sound financial systems, policies and procedures that ensure adequate controls are in place in order to maintain proper books of accounts and to safe guard the assets of the GOU/UNFPA Gender component programme.
  • Design and coordinate implementation and maintenance of financial operations and management information system.
  • Establish precise and complete expenditure controls, ensuring that all commitments are properly approved and that all expenditures are appropriately supported and are within budget allocations.
  • Efficient controlling and monitoring expenditure with special emphasis on tracking advances and ensuring prompt accountability.
  • Prepare periodic operational plans and budgets within the stipulated deadlines in order to allocate available resources to identified priorities and guide implementation of planned activities.
  • Ensure that the financial resources are adequate to meet Ministry o commitments and submit financial reports.
  • Monitor financial performance on regular basis (monthly), statements that reflect budget and expenditure analysis, and report to management in a timely manner.
  • Maintaining timely and accurate financial records of the programme in compliance to the recommended Accounting Policies and Procedures, statutory requirements, as well as internationally accepted Accounting and Reporting standards.
  • Follow up and carry out quality assurance activities of the programme contractees, districts and imprest holders.
  • Ensure that records are verified through the ministry’s verification system and appropriately filed ready for audit.
  • Ensure that audit action plan is drawn up and implemented in an appropriate manner.
  • Reports to the Programme Component manager and liaises with other relevant staff in the Ministry.
Required Competencies:
Functional Competencies:
  • Business Acumen
  • Implementing management systems
  • Client orientation
Core Competencies:
Values: Integrity/Commitment to mandate, Knowledge sharing/Continuous learning, Valuing diversity
Managing Relationships: Working in teams, Communicating information and ideas, Conflict and self management
Working with People: Empowerment/Developing people/Performance management
Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/Commitment to excellence, Appropriate and transparent decision making
Qualifications, Skills & Experience:
Academic Requirements: University degree in accounting, business administration, finance, public administration, information technology, economics or related field is preferable.
Experience: 4 years of relevant experience in the public or private sector.
Languages: Fluency in oral and written English
Computer Skills: Proficiency in current office software applications.
How to Apply:
Please Send your Email Application to :
  • Should be sent to vacancyug@unfpa.org  
  • Applications should be less than 10MB. (This includes the Cover letter and the P11 Form). All applicants must fill the P11 Form.
  • The subject of the email should clearly reflect the position you are applying for and include your full names.
  • Only online applications will be accepted
Deadline: 20th December, 2012
Additional Information:
  • We will only be able to respond to those applicants in whom the Country Office has further interest.
  • UNFPA offers an attractive compensation package commensurate with experience
  • UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status
  • UNFPA is committed to maintain balanced gender distribution of the positions and therefore encourage women to apply
IMPORTANT: There is NO application processing or other fees at any stage of UNFPA application processes
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