People & Culture Officer (HR) Human Resources Job at Plan

Job Title: People & Culture Officer (HR) NU-HITES Project
Department & Location: Gulu, Human Resources Department
Reports to: Operations Director – NU-HITES project
About Plan:
Founded 75 years ago, Plan International is one of the oldest and largest children’s development organizations in the world. We work in 49 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan is independent, with no religious, political or governmental affiliations. The organisation is an equal opportunity employer currently seeking to recruit competent persons to fill the following vacant positions:
Plan International Inc. in Uganda was awarded a 5-year Cooperative Agreement under the Northern Uganda-Health Integration to Enhance Services (NU-HITES) project to continue providing technical assistance and capacity building support for Northern Uganda in Malaria, AIDS and Tuberculosis, integrate additional support in Maternal, Neonatal and Child Health (MNCH), Family Planning (FP) and nutrition; while prioritizing the strengthening of district-level health facilities. Under the NU-HITES project, Plan Uganda would like to recruit competent candidates:
Job Summary: People & Culture Officer (HR) is to assist Plan with its newly awarded USAID project in Northern Uganda – Health Integration to Enhance Services (NU-HITES). The People & Culture Officer (HR) will be responsible for overall management of Human Resources in the NU-HITES project.

The position contributes to project goals by ensuring adequate staffing, compliance with Plan’s HR policies, USAID rules and regulations and national labour laws.

Key Duties and Responsibilities:-
·         Member of the NU-HITES Operations team reporting to Operations Manager on all HR aspects
·         Supports Operations Manager in implementation of HR policies
·         Supports Operations Manager to ensure compliance with USAID rules and regulations, Plan’s policies and local labor law
Key Results Areas:
·         In coordination with line managers ensure adequate staffing for NU-HITES project
·         Where necessary, prepare vacancy advertisements, short list, coordinate and participate in the design of selection instruments and respective interviews.
·         In coordination with line managers, identify training needs for various categories of staff and participate in the design of HR training programs. Participate in reviewing job descriptions and person specifications in accordance with changing job requirements
·         Monitor the contractual status of all NU-HITES staff, to ensure timely renewals and monitor confirmation of staff on probation
·         Coordinate all timesheets for NUHITES staff and provide support to Finance Team in the same area.
·         Compile and coordinate implementation of annual leave plans and maintain an up-to-date leave register for the NU-HITES project
·         Organize and coordinate effective orientation and induction programs for all Project staff at all offices
·         Participate in periodical reviews of HR policies and strategies and employee opinion surveys and make recommendations for the better running of the department
·         Prepare manpower statistics and any other required for the project
·         Act as a focal person between NU-HITES and Plan Uganda Country Team based in Kampala.
·         Proactively manage HR related incoming/outgoing correspondences ensuring response deadlines are met.
·         Handle medical and accident insurance issues and ensure related information is updated regularly, respective accounts managed and staff access their respective benefits with ease
·         Carry out regular field support visits and be the focal point person for all HR issues in the NU-HITES Project.
·         Ensure compliance with USAID rules and regulations. Be aware of stipulations in Cooperative Agreement affecting NU-HITES Key Personnel.
Qualifications, Skills, and Experience:
·         A Bachelor’s degree in Human Resource management or related field.
·         Post graduate diploma or Master’s in Human resource management a plus
·         Excellent technical knowledge of general HR areas
·         Knowledge of operationalising HR in an NGO environment
·         Firsthand experience and knowledge of working in developing country
·         Previous experience working on USAID grants a plus.
·         Excellent written and spoken English skills must.
·         Proven skills in the full range of general HR needs including data management, recruitment, pay and employee relations is essential
·         Skills in supporting strategic planning and human resourcing requirements
·         Communication – excellent negotiator, diplomatic, skilful at influencing in multi-cultural contexts

Other Personality Traits
·         Behaves consistently in approach to work and decision-making
·         Strongly drives performance forward in area of the business for which they are responsible together with the team
·         High level of integrity with commitment to meet deadlines
·         Sets a strong learning culture in their part of the organisation
·         Remains calm and positive under pressure and in difficult situations
·         Aware of impact on others and adjusting own behaviour accordingly

How to apply: 
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.
Send your CV and cover letter with 3 work related referees to the address or e-mail below. Please mark your application with the Position Name of the job you are applying for and your preferred location. E-mails that exceed 2MB will be rejected by the system.
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Deadline: 19th October, 2012
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