Procurement Specialist Career Opportunity at Ministry of Education and Sports Project

Duties & Responsibilities
The main responsibilities and duties of the Procurement Specialist shall be as outlined below:
1. To provide procurement-related expertise on the works, services and training supplies, working closely with the Ministry’s Procuring and Disposing Unit (PDU) and the PCU, including preparation of bid documents, management of bidding periods, bid evaluations/ reporting and required GOU/Donor contracting procedures.
2. To handle the technical coordination of specific assigned projects on behalf of the PCU, including preparation of periodic work plans, activity budgets, correspondence and quality assurance, as well as related liaison with the Ministry’s Construction Management Unit.
3. To verify relevant payment certificates for works, services and training supplies, including interim/final accounts, and recommend to the Ministry/Development Partners for payment.
4. To participate in preparation of the guidelines and beneficiary training in operation and maintenance of the completed facilities and equipment at the project sites.
5. To support planning/organizing of capacity building activities as per the project documents.
6. To support preparation of required monthly and quarterly project progress reports.
7. To attend and actively participate in meetings of the Project Steering Committee, Technical Sub-Committee and Project Management Team.
8. To perform any other duties as may be assigned from time to time by the PC and/or the Project Technical Manager (PTM).
Qualifications, Experience and Competencies
Interested candidates should have the following qualifications, experience and competencies:
1. Bachelor’s degree in Civil Engineering or Architecture, with postgraduate qualifications in Procurement.
2. Minimum of eight (8) years of work experience in the construction industry, including a minimum of three (3) years’ similar experience with the procurement procedures of similar international funding agencies and the Government of Uganda (PPDA).
3. Proven track record of professional integrity.
4. Solid organisational skills with the ability to effectively prioritise activities, work with minimum supervision and meet deadlines.
5. Functional knowledge of the relevant ICT and computer applications, including inter alia MSWord, MSExcel and MSPowerpoint.
6. Excellent communication skills, including report writing and oral presentation in English.
Terms of Engagement
The successful candidates for each of the three positions shall be engaged by the Ministry under two-year employment contracts, renewable up to the end of the implementation period of the projects, subject to satisfactory performance. The remuneration/benefits to be offered in line with the approved structure of the joint PCU are reasonable and competitive.
How to Apply
Interested persons who meet the above mentioned criteria should submit 3 copies of their applications in sealed envelopes (including letter, detailed CV with three references, plus copies of their academic certificates and other relevant documents) to the following address by 4.00pm on Monday 24th September 2012. The envelopes should be marked as follows: ‘APPLICATION FOR THE POST OF <INSERT POSITION APPLIED FOR> UNDER THE OPEC, IDB, SAUDI, BADEA & KUWAITI PROJECTS’. Only short-listed applicants shall be contacted for the independent interview and final selection process.
The Head, Procurement and Disposal Unit,
Ministry of Education and Sports,
Floor 7 Room 7.2, Embassy House, King George VI Way,
P.O. Box 7063, Kampala, UGANDA
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