World Food Programme Career Job – Senior Procurement Assistant Job Vacancy

Post Title: Senior Procurement Assistant
SB3/Midpoint (G.6 Equivalent)
Contract Type: Service Contract
Duty Station: Kampala, Uganda

The World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas namely, Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and Agriculture & Market Support (AMS). WFP has operations in various parts of the Country. WFP cherishes and takes pride in its human resources. Therefore we seek to recruit a competent person for the position of Senior Procurement Assistant (SPA):

Duties and Responsibilities:

·         Issue local tenders, evaluate offers and make recommendations for the finalisation of purchases and the award of contracts by using WFP’s corporate system;
·         Review contracts for suppliers and carry out cost /benefit analysis for equipment and services procurement;
·         Respond to queries regarding procurement data from staff in the unit and elsewhere in programme;
·         Initiate administrative actions related to procurement information;
·         Update and track processing of procurement actions ensuring a well informed client base;
·         Prepare purchase orders and contracts for review by a Procurement Officer;
·         Prepare statistical tables and standard reports;
·         Oversee the data input into procurement related databases by procurement Assistants and provide guidance on data input and validation;
·         Maintain relevant internal databases and files; keep track of contractual agreements;
·         Verify claims for accuracy and conformance with procurement rules and regulations;
·         Brief/debrief staff members on issues relating to procurement transactions;
·         Evaluate, develop, and recommend procedures;
·         Participate in discussions on new/revised procedures and practices; interpret and assess the impact of changes and make recommendations on follow up actions;
·         Draft or prepare correspondence to respond to enquiries in respect to relevant procurement matters
·         Review correspondences drafted by Assistants prior to clearance by the Officer as appropriate;
·         Perform other related duties as required.
Qualifications, Skills & Experience:
·         A Bachelor’s degree in Procurement, Finance, Economics, Business Studies or any other related field, obtained from a recognized institution;
·         At least five (5) years of relevant working experience in Financial, Procurement, Logistical or Administrative fields gained from a reputable organization;
·         Membership to the Certified Institute of Procurement & Supply (CIPS) is desirable;
·         Good knowledge and skills in using MS Office applications;
·         Excellent command of English is vital;
How to apply:
Ugandan nationals who meet the above requirements are requested to submit their applications together with detailed curriculum vitae, copies of certificates under confidential cover quoting on the envelop the vacancy announcement number and name of the applicant to:

The Human Resources Officer UN World Food Programme P.O. Box7159 Kampala.

Hand delivered applications should be dropped in a box at the reception of WFP Offices at plot 17-19, Clement Hill Road. Applicants should check on the Notice Board at the main entrance to confirm that their applications have been received one week after the closing date.

Applications must be received by the deadline and only short listed candidates shall be contacted. Please note that incomplete submission will be disregarded.

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