The Ugandan Jobline

• Provide administrative support, as part of the operations team to
  prepare for events, new staff orientation and other major meetings managed
  by operations.
• Assist in preparation of purchase orders, collection of quotes and
  drafting of QAs, and submit to proper department.
• Review and make price comparisons from pre-qualified bidders for
  product specifications to determine best purchases.
• Prepare and complete orders/items for delivery or pickup according
  to swap schedule (load, pack, prepare waybill and store release forms).
• Perform inventory controls and keep quality standards high for
  audits.
• Coordinating travel of MCU staff; booking flights, hotels, etc. –
  when required.
• Prepare and submit contractor time sheets/ completion reports.
• Track deliveries and make sure field offices receive exactly what
  was ordered from suppliers.
• Undertake operational/administrative tasks in support of the team.
• Monitor booking vehicle and meeting room booking arrangements in
  relation to calendared events and meetings and liaise with relevant staff
  to organize necessary support.
• Ensure an updates and comprehensive procurement pre-qualified list
  of service providers.
• Discreet and diplomatic handling of confidential matters and
  information.
• Collect and send invoices to appropriate department for payment
  handling.
• Follow quality service standards and comply with procedures, rules
  and regulations.
• Run errands in town (postal services, pick up supplies).
• Assist in preparing monthly expenditure payments and submitting them
  for payment. Track and organize payments/contracts (inform supervisor of
  submission, payment, completion etc).
• Assist peers as required (coordinate meetings, training, etc.)
• Receive and process warehouse stock products (pick, unload, label,
  store). Perform physical checks of items/order to ensure appropriate items
  were delivered.
• Answer supplier and external vendor inquiries about order changes or
  cancellations and check requisition orders for accuracy.
• Communicate and cooperate with supervisors and coworkers
• Keep a clean and safe working environment and optimize space
  utilization

• The ideal candidate for the Mercy Corps Operations Trainee job
  opportunity should hold a degree or its equivalent in supply chain
  management, accounting, logistics, business administration or related
  field.
• Proficiency in computer software, as well as Microsoft Word, Excel,
  Outlook.
• Strong organizational and communication skills.
• No prior experience is required at this time.
• Willingness to learn and adapt.
• Creative, proactive problem-solver who remains calm under pressure
  in a fast-paced environment.
• Interest in working in a similar field in the future.

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