UN Senior Admin/Human Resources Assistant Job Careers - United Nations High Commissioner for Refugees (UNHCR)


Organisation: United Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala, Uganda
Position Number: UNOPS-24
Internal/External Vacancy Notice Number: 027/2018
Reports to: Supply Officer
Post Grade: GL6

About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:  The Senior Admin/Human Resources Assistant will function under direct supervision of the Human Resources Officer, Or Admin Officer assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR). The incumbent provides administrative and HR services to all colleagues in UNHCR Uganda primarily for Affiliated Workforce (AWF). The services provided include monitoring of attendance record, arranging medical examinations, participating in selection process, briefing new arrivals, etc. The incumbent performs personnel administration tasks including recruitments, separations, contracts timely renewal among others. . The incumbent also liaises with internal and other external entities in obtaining necessary permits, security clearances, etc. The nature of certain administrative/personnel functions requires the maintenance of strict confidentiality and discretion.

Key Duties and Responsibilities: 
  • Assist in the recruitment, assignment and reassignment of Affiliated Workforce (AWF) staff. Prepare documents for the interview panel for the recruitment of AWF staff.
  • Update personnel related information required for AWF staff.
  • Guide AWF staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting staff rules and regulations.
  • Assist in administering medical insurance plan for AWF staff. Provide administrative support to AWF staff and dependants in case of medical evacuations.
  • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. Draft routine correspondence, memoranda and reports.
  • Apply for travel authorisation and obtain security clearances for travel on missions to the Field Offices.
  • Make logistic and administrative arrangements for staff members travel on mission.
  • Maintain records and calendar of all missions and workshops.
  • Record minutes on HR/Admin meetings and keep track of the pending task list.
  • To follow up and liaise with Supply/ Program unit for local procurement.
  • To do the necessary coordination in respect of transport for the verification team and necessary equipment and etc. between the settlement and office and implement all necessary record and documentation.
  • To follow up and arrange the catering and food supply for the verification team.
  • Perform any other related duties as required.

Key Performance Indicators:
  • The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.
  • UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.
  • UNHCR country office in Uganda receives administrative and Human Resources support to meet its current and future operational needs.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Senior Admin/Human Resources Assistant job opportunity should have completed secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
  • At least five years of previous relevant work experience.
  • Good computer skills (MS office and People soft applications).
  • Fluency in English and working knowledge of another relevant UN language or local language.
  • Good knowledge of UNOPS administrative and HR procedures and processes and exposure to provision of support services in an international organization.

How to Apply:
All interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.


Deadline: 18th April 2018

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