The Ugandan Jobline

• Define and apply
  logistics procedures for the supply chain (purchase, stock, transport),
  equipment, vehicle fleets, power supply and telecommunications, in compliance
  with the legal framework and internal and donor regulations
• Set up monitoring
  tables so as to have reliable information permanently to hand
• Set up indicators and
  internal controls for the implementation of logistics procedures
• Train programme teams
  in HI and donor logistics procedures and in the logistics regulations
  applying to the programme and to partners, in compliance with the legal
  framework
• Support project teams
  in the training and monitoring  of partners with regard to the
  implementation of logistics procedures
• Ensure checks are
  conducted on partners’ logistics processes
• Ensure the filing and
  archiving of logistics documents

• Participate in the
  drafting of a supply plan per project
• In liaison with the
  admin/SSC, define (adapted procedure) and supervise the programme’s supply
  procedures in compliance with internal and donor regulations and legal
  requirements
• Oversee the transport
  of merchandise and manage customs clearance procedures
• Manage national and
  international calls for tender
• Set up and check on
  the regular updating of a suppliers data base
• Supervise the
  monitoring of Purchase and Service Requests and check purchase files
• Supervise the
  reception of merchandise and the delivery of material to requesting
  parties
• Assist with the
  drafting of donor reports and preparing for audits  on aspects
  concerning supply
• Draw up contracts for
  suppliers and service providers and manage, archive and monitor suppliers
  and service providers
• Supervising the
  management and use of the vehicle fleet and other means of transport in
  compliance with internal regulations and the security plan
• In liaison with the
  admin/SSC, define the programme’s transport needs
• Define the management
  and user rules for vehicles and other means of transport in compliance
  with local legislation, the highway code, the programme’s security rules
  and HI’s regulations
• Organise/ensure the
  organisation of the management of other transport means
• Organise/ensure the
  organisation of the above vehicles’ allocation and availability
• Following up on road
  accidents.
• Ensuring the filing
  and archiving of files, contracts and documentation associated with
  vehicles and transport

• Validate the choice of
  adapted materials in compliance with procurement procedures
• Assist with the
  definition of equipment management procedures and put them in place
• Set up and monitor
  Equipment Monitoring Charts(EMC); ensure the reliability of the data they
  contain and the filing and archiving of documents pertaining to them
• Liaise with the
  Programme Accounts Unit on the localisation of fixed assets and their
  monitoring in the EMC
• Monitor entries and
  withdrawals for each equipment group
• Undertake regular
  physical inventories and send them to head office in compliance with
  deadlines
• Ensure the
  installation, maintenance, monitoring and traceability of equipment
  (computer, power-supply, communication, etc.)
• Check the Technology
  Charter is properly applied and monitor email and internet access
• Train programme staff
  on how to handle equipment and draft procedures for use
• Assist with drafting
  donors’ financial reports, funding proposals and budgets/budget revisions
  for aspects concerning equipment management.

• Set up and supervise
  the physical management of stocks and storage premises
• Set up and monitor
  stock management procedures
• Identify and
  anticipate programme needs for premises
• Define the criteria
  for choosing and selecting premises
• Search for and
  identify available premises
• Manage the fitting
  out, upkeep and maintenance of premises
• Analyse insurance
  coverage options and contact insurance companies
• Monitor the premises’
  utility contract costs (water, electricity, etc.)
• Ensure the premises
  are secure (locking systems, watchmen, first aid kits, extinguishers)
• Manage the logistical
  organisation of project seminars and training

• Bring all security
  information collected that he/she is aware of to the attention of his/her
  line manager
• Monitor the programme
  risks
• Circulate information
  concerning the security of travel, equipment and premises within the
  programme
• Secure and render
  visible the premises, vehicles, equipment and individuals as set out in
  the security rules

• Manage and lead the
  programme’s logistics team, fix objectives and assess the staff he/she
  line-manages
• Train his/her team
• Set up communication
  and coordination mechanisms for his/her team
• Manage contractual
  monitoring (leave, end of trial periods, etc.) of the staff he/she
  line-manages; if necessary, co-validate disciplinary procedures with the
  support services coordinator
• Oversee his/her team’s
  career development: define training needs and provide guidance on
  professional development.

• Participating at the
  weekly team coordination meetings;
• Participating in the
  Arua programs strategy planning;
• Ensure the strict
  application of the rules;
• Report any incident in
  which s/he’s involved immediately;

• The ideal candidate
  for the Handicap International Logistics Manager job opportunity must hold
  a professional diploma or university degree in a Logistics field
• One year of experience
  in a similar position
• Previous experience
  with an NGO
• Previous experience in
  emergency response is appreciated
• Advanced IT knowledge
  (hardware and software, Microsoft Office, Internet)
• Knowledge of
  international humanitarian response and development work
• Excellent written and
  spoken English
• Ability to work in an
  inter cultural environment
• Flexibility,
  responsive, motivated, good communicator
• Ability to work under
  pressure
• Management skills
• Personal qualities
• Calm, structured,
  organized.

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