The Ugandan Jobline

• Work
  in close collaboration with requesting unit, draft specifications for all
  goods and services.
• Estimate
  costs and solicit quotations / proposals in accordance KOICA regulations.
• Prepare
  request for Bids, Quotes and Proposals and collect proposals / quotations
  / pro-forma invoices from suppliers following the purchasing procedure of
  the organisation.
• Place
  orders on time and follow up to ensure timely delivery of the items or
  service and report as appropriate to the immediate supervisor and the
  requesting unit on the status of the order.
• Obtain
  documentation to clear shipment of goods free of duty and customs
• Establish
  procedures for the operation and maintenance of the office;
• Supervise
  the work of service providers including; IT services, security and
  cleaning;
• Manage
  the office budget for all ongoing services and costs (e.g., rent,
  utilities, supplies, maintenance, telephone) for all offices and residences
  
• Maintain
  lease agreements and utilities accounts for offices.
• Ensure
  proper record system is in place to track usage ·
• Coordinate
  the recruitment of new staff, and the preparation and maintenance of
  complete employment files for all staff.
• Orient
  new employees on corporate policies and benefits.
• Enrol
  new local staff in the health insurance plan ·
• Other
  tasks, as assigned by the county director  
  

• The
  applicant must hold a Bachelor’s Degree in Business Administration,
  Management, or other relevant field
• Two
  to three years of relevant professional experience in office
  administration, operations, procurement, human resources, or other
  relevant experience. Two or more years of experience with an international
  organisation is desirable;
• Excellent
  writing, computer and organizational skills;
• Proven
  ability to work closely with a variety of project stakeholders, including
  local senior and support staff, Home Office staff, consultants, vendors
  and subcontractors to work collaboratively to solve administrative and
  operational problems as they arise
• Proven
  ability to independently plan and execute complex tasks while addressing
  daily management demands.
• Strong
  interpersonal and communication skills and the ability to work effectively
  with a wide range of constituencies in a diverse community.
• Knowledge
  of academic and/or vocational education curricula.
• Records
  maintenance skills.
• Ability
  to draw conclusions and make recommendations based on research data and
  findings.
• Skill
  in the use of personal computers and related software applications.
• Program
  planning and implementation skills.
• Knowledge
  of communication principles, media, and marketing techniques.
• Skill
  in organizing resources and establishing priorities.
• Ability
  to manage and facilitate educational programs.
• Advanced
  writing and editorial skills.
• Knowledge
  of finance, accounting, budgeting, and cost control procedures.
• Experience
  working with donor agencies is preferable  
  
• Ability
  to perform in a dynamic and fast-paced work environment with limited
  supervision.
• Willingness
  to bring innovation, tackle challenges and produce deliverables within
  assigned timeline.  
• Communication
  Skills
• Excellent
  communication and presentation skills in English and Luganda;
• Excellent
  oral and writing skills in the above languages, a must;
• Good
  computer skills:
• Proficient
  in Microsoft Office, Excel, Powerpoint, access & other applications of
  wide usage;
• Good
  experience and effective use of internet communication gadgets, a
  must.  

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